Administrative & Operations Assistant to Executive Team

A Hands-On Role for Someone Who Likes Getting Things Done

This is a hands-on execution role that blends administration, operations, and creativitiy.

We are not looking for someone who only wants to sit in meetings, manage strategy, build a personal brand, or sit in the office watching the days go by.

We are looking for a doer.

You should enjoy rolling up your sleeves, staying active, handling details, solving problems, and completing whatever reasonable task helps the CEO, executive team, and business move forward.

One part of your day may involve preparing a PowerPoint presentation or researching information for an important business meeting. Another part may involve making copies, assembling customer documents, picking up a title, delivering paperwork, retrieving vehicle parts, coordinating a meeting, or following up until someone completes an assignment.

You may also help coordinate social media by organizing content shoots, capturing basic footage, making sure the marketing team receives the necessary assets, confirming content is produced and published, and helping respond to engagement.

The variety is part of the opportunity.

This role is for someone who gets satisfaction from being useful, staying productive, and seeing assignments completed.

The Primary Standard: Get It Done

The most important responsibility in this position is making sure things get done completely, correctly, detailed and on time.

You will be expected to:

• Take ownership of assignments
• Determine the next practical step
• Ask questions when necessary
• Research possible solutions
• Scheduling and Logistics
• Follow up without being reminded
• Communicate early when something is delayed
• Help remove obstacles
• Confirm when the final result has been achieved
• Keep leadership informed without requiring them to chase you

You understand that:

• Sending an email is not completion
• Leaving a voicemail is not completion
• Asking someone else to handle something is not completion
• Sending footage to the marketing team is not completion
• Scheduling a delivery is not completion

The assignment is complete when the intended result has happened, been confirmed, and been communicated.

What the Work Actually Looks Like

This is a combination of administrative support, executive support, office operations, field assignments, special projects, and social media coordination.

You may be responsible for:

• Scheduling and confirming meetings
• Follow up on previous tasks or contacts
• Tie lose ends
• Organizing calendars and appointments
• Preparing PowerPoint presentations
• Creating brochures, packets, spreadsheets, and documents
• Making copies, scanning paperwork, and organizing files
• Researching information for the CEO and executive team
• Taking meeting notes and following up on action items
• Tracking assignments until completion
• Delivering paperwork to customers
• Getting customer signatures
• Picking up titles, checks, documents, supplies, and vehicle parts
• Assisting with customer deliveries
• Picking up dealership drivers
• Making post office, vendor, registry, and business-related runs
• Supporting bank runs after trust has been established
• Helping prepare materials for transactions, lenders, investors, and business meetings
• Supporting office projects and time-sensitive assignments
• Scheduling content shoots
• Capturing basic photos and video
• Organizing and transferring content assets
• Coordinating with the marketing and editing teams
• Confirming content is produced and published
• Monitoring engagement and routing leads or important messages
• Helping make sure nothing falls through the cracks

Some assignments will feel important and exciting.

Some will be basic, repetitive, or inconvenient.

The right person will understand that both types of work matter.

Social Media Is Part of the Job, Not the Entire Job

This is not a standalone social media manager position.

Social media management is one important area of responsibility within a broader administrative and operational role. We have a creative and marketing teams, you will be assisting in creating the content

You will help make sure:

• Content shoots are scheduled
• The right content is captured
• Footage and assets reach the marketing team
• Editing and production remain on schedule
• Approved content is published
• Comments and direct messages are monitored
• Engagement receives appropriate follow-up
• Leads and business opportunities are not overlooked

The marketing team will continue to own strategy, advanced editing, design, and production quality.

Your role is to help coordinate the process, capture content when needed, follow up, and make sure the work reaches completion.

Growth Is Earned Through Execution

This is an entry-level opportunity with meaningful exposure to automotive operations, finance, real estate, investing, capital raising, business transactions, marketing, technology, and company growth.

However, exposure does not mean skipping the fundamentals.

The first opportunity is to become exceptionally reliable at:

• Administrative work
• Scheduling
• Documents
• Presentations
• Follow-up
• Errands
• Customer support
• Office assignments
• Content coordination
• Completing tasks without being chased

As you demonstrate reliability, judgment, discipline, confidentiality, and the ability to handle more, you can earn greater responsibility... and compensation.

The path to growth is simple:

Master what is in front of you. Create value. Earn trust. Take on more.

Who Will Thrive Here

You may thrive in this position if you:

• Prefer action over talking
• Like staying busy and productive
• Enjoy crossing completed items off a list
• Are willing to handle small and large assignments
• Do not need constant recognition
• Are organized and technology-comfortable
• Have energy and a strong sense of urgency
• Are professional with customers and executives
• Follow up without being reminded
• Can move between a computer, a customer interaction, and a local errand
• Are interested in learning, but are willing to earn that opportunity through execution
• Believe no reasonable task is beneath you
• Take pride in being dependable

This Role Is Not a Fit If You

• Mainly want a management title
• Want to focus only on strategy or creative ideas
• Want to become only a social media manager
• Believe errands, copies, paperwork, or routine administrative tasks are beneath you
• Need constant direction and reminders
• Lose interest once the exciting part is over
• Want access to leadership without accepting responsibility
• Prefer a desk-only, remote, or highly predictable position
• Talk more about what you want to become than what you are prepared to accomplish today

We are looking for someone who is ready to work, help the team, solve problems, and finish what they start.

Pay: $20.00 - $25.00 per hour

Work Location: In person

Salary : $20 - $25