OFFICE & EVENTS ASSISTANT

Job Overview

We are seeking a dynamic and highly organized Office & Events Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office activities and coordinating engaging events that foster community and collaboration. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to support administrative functions, manage office logistics, and assist with event planning. This paid position offers an exciting opportunity to develop versatile skills in office management while contributing to a vibrant organizational culture.

Duties

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing exceptional customer service with professional phone etiquette
• Research,Schedule and book all ticketing and booking hotels requirements for events,travel and logistics.
• Oversee office management tasks such as filing, data entry, calendar management, and maintaining confidential information with discretion
• Support bookkeeping activities using QuickBooks and assist with basic financial record-keeping and invoicing
• Coordinate logistics for meetings and events, including venue setup, catering arrangements, and equipment rentals
• Assist in organizing internal and external events by handling invitations, registrations, and post-event follow-up communications
• Maintain office supplies inventory and ensure all equipment is functioning properly through routine checks
• Provide administrative support to staff by proofreading documents, managing schedules, and supporting client communication effortsExperience
• Previous office experience or administrative support role with a focus on clerical tasks and customer service excellence
• Proven ability to handle multi-line phone systems and demonstrate strong phone etiquette
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications for efficient document creation and communication
• Familiarity with QuickBooks or similar bookkeeping software for basic financial tasks
• Bilingual skills are highly desirable to effectively communicate with diverse clients and team members
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Personal assistant or event coordination experience is a plus, demonstrating excellent time management and calendar management skills

Join us as an Office & Events Assistant to bring energy, organization, and enthusiasm to our vibrant team! This role offers a fantastic platform for professional growth while supporting impactful organizational initiatives.

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)

Work Location: In person

Salary : $60,000 - $65,000