Data Entry Clerk/ Billing Clerk

Data Entry Clerk/Billing Clerk

Job Number: 26-00608

Use your skills where environmental innovation meets global impact. ECLARO is looking for a Data Entry Clerk/Billing Clerk for our client in North Salt Lake, UT.

Our client is a leading environmental solutions provider focused on water, waste, and energy services that drive sustainability and resource recovery. If you’re ready to make a meaningful impact, this opportunity is for you.

Position Overview:

• This position is responsible for performing professional accounting duties of the customer billing process.
• This includes reviewing contracts and setting up contracts in the billing system, performing annual calculation for escalation and updating amendments to contract module, producing invoices, communicating with field personnel to obtain data and approvals for the billing data, analysis of financial data of a complex nature and reconciliation of various accounts associated with the billing process.
  
  

Responsibilities:

• Is assigned a workload and responsibility for a specific list of contracts and associated Profit Centers and is a key point of contact and liaison for contract field personnel for billing matters
• Reviews and analyzes contracts for billing specifics such as fixed fees, expense reimbursement limits, pass-through, account management and other billing and revenue streams
• Identifies contract amendments and annual reconciliation and rate escalation contract provisions
• Enters contracts and amendments and escalation provisions into billing system
• Produces monthly customer invoices for fixed fee and variable components timely and accurately
• Processes credit memos and billing adjustments where applicable
• Reconciles related general ledger accounts associated with the billing process, including accrued unbilled revenue and deferred revenues, while considering billing timing required by contract (in advance, in arrears, same month) and timing of actual billing to clients
• Maintains internal control compliance for specific, key controls within the billing processes
• Coordinates with Project Managers and Admins to clarify missing data or reconciling items, to obtain required approvals for billing, respond to customer inquiries, etc.
• Utilizes various software applications to perform job duties, including PeopleSoft, Coupa, SAP, Business Explorer, Excel, Word, Insight Portal (WebFOCUS), ImageNOW, Google Suite (Gmail, Calendar, Contacts, Groups, Drive, Hangouts, Docs, Sheets)
• Understands flow of billing data and reconciles interfaced systems (Coupa to PeopleSoft, Coupa to SAP, SAP to PeopleSoft and PeopleSoft to SAP)
• Has knowledge of accounts payable transaction processing and related Client's systems as related to Limit and Pass-Through expense billing processes
• Assists PMs and Admins with annual limit reconciliation needs, including reports of data, reconciliation and compilation of fiscal year amounts and rollovers between fiscal years
• Coordinate with Finance team, both Shared Services Center personnel who handle accounts receivable processing, and Business Line (M&C Water) Finance who have contract specific knowledge and experience to help interpret and confirm billing matters
• Provides excellent customer service to internal and external customers in phone and email communications and ensures that interaction provides a high quality of service and professionalism
• Cross-trains with others as assigned
• Assist others in department as necessary in the spirit of teamwork and cooperation, common goal orientation, and continuous process improvement by sharing best practices
• Completing special projects as required and other duties as assigned
  
  

Qualifications

• Bachelor's Degree preferred or High school diploma or GED with equivalent experience demonstrating capability to perform job requirements
• Three to five years related experience with thorough knowledge of departmental function, terminology and interrelationships.
• Functional experience may be required by site.
• Must demonstrate ability to pay close attention to details, and use good planning, organization, and time management skills.
• Must have the ability to handle diverse tasks simultaneously and be able to work effectively with periodic interruptions.
• Ability to handle confidential or sensitive information or issues.
• Able to work independently and autonomously on base workload, while seeking supervision assistance at appropriate times
• Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily.
• Must demonstrate effective oral and written communication skills with good vocabulary, good grammar and the ability to independently compose routine written communications.
• Good telephone etiquette.
• Must know fundamental accounting concepts, accounting office practices and procedures and have a sound knowledge of billing and billing "feeder” systems, preferably PeopleSoft, SAP, Coupa and ImageNOW
• PC skills with expert working knowledge of MS Word, MS Excel and other software programs utilized with Client.
• Ability to develop spreadsheets and modify formats in order to complete assignments.
• Commitment to quality and the motivation and ability to work well in a team environment required
• Ability to multi-task in a fast-paced environment
  
  

Pay Rate: $19.29/Hour

If hired, you will enjoy the following ECLARO Benefits:

• 401k Retirement Savings Plan administered by Merrill Lynch
• Commuter Check Pretax Commuter Benefits
• Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO
  
  

If interested, you may contact:

Nelson D'Costa

Nelson.D'Costa@eclaro.com

(201) 285-8622

Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.