What are the responsibilities and job description for the Pricing and Rebates Administrator position at Eckart, LLC?
Pricing & Rebates Administrator
This position will be Located onsite at the Corydon, Indiana Corporate Office
This position will be Located onsite at the Corydon, Indiana Corporate Office
Position Summary
Own accurate, timely pricing across ERP/CPQ/CRM and ensure that customer‑specific pricing, SPAs, and rebates are administered with a strong financial‑controls lens. This role partners with Sales, Customer Service, and Supply Chain but sits in Finance to protect margins, reduce credit/rebill cycles, and support close and audit activities.
WHY WORK FOR US
- Medical, Dental, and Vision insurance after 30 days
- 401K match after one year of service
- Paid time off
- Career growth
- Paid Holidays
- Company paid life policy
- All full-time employees receive an employee discount at just 5% over Eckart’s cost.
- Good group of people, low stress environment, family-oriented philosophy.
OUR MISSION
“Stock It, Know It, and Stand By It,”
OUR VISION
“Stock It, Know It, and Stand By It,”
OUR VISION
Eckart LLC strives to provide the finest quality products to contractors, facility maintenance departments, and homeowners. Our employees are highly trained and motivated to serve our customers.
Key Responsibilities
Not Limited to the following duties:
Pricing Operations
- Load, update, and audit price lists, customer‑specific pricing, and discount schedules in the ERP/pricing tool with full approvals trail.
- Execute price updates (effective dates, exceptions, customer notifications, and testing).
- Turn around ad‑hoc price changes within SLA; minimize price exceptions and credit/rebill volume.
Vendor SPAs & Rebates
- Create, file, and track vendor SPAs; validate eligibility and terms before activation.
- Calculate, submit, and reconcile vendor rebate claims; resolve short‑pays/denials; maintain supporting documentation for audit.
- Maintain rebate accruals and true‑ups; provide schedules to Accounting for month‑end close.
Governance, Controls & Compliance
- Maintain pricing master‑data standards (UoM, effectivity, hierarchy); enforce segregation of duties.
- Operate documented controls (approval thresholds, change logs, three‑way evidence for SPAs/rebates); support internal and external audits.
- Monitor margin‑leakage drivers (unauthorized discounts, expired SPAs, mismatched cost/price) and escalate exceptions.
Cross‑Functional Collaboration & Continuous Improvement
- Train Customer Service/Sales on pricing request hygiene and required documentation.
- Drive root‑cause fixes to reduce errors (templates, validations, workflow automations).
- Participate in ERP enhancements and contribute to SOPs and knowledge base.
Must‑Have Qualifications
- 2 - 4 years in pricing, rebates, sales ops, or order‑to‑cash within an industrial/manufacturing or distribution environment.
- Intermediate/advanced Excel (lookups, pivots, basic modeling); data hygiene mindset.
- EPICOR/Eclipse experience and comfort learning pricing tools a plus.
- Proven attention to detail, urgency, and service orientation; ability to juggle multiple deadlines.
- Clear written documentation and stakeholder communication.
- Exposure to SPAs/rebates administration and accruals; month‑end close support.
- Familiarity with internal controls and audit requests.