What are the responsibilities and job description for the Administrative Assistant position at Echem Consultants LLC?
Overview
Echem Consultants LLC (Echem) is a small, woman-owned materials durability consulting firm based in Kingston, NY. Professional, innovative, and fast-paced, our team of international material durability specialists develops and implements practical solutions for critical infrastructure and historic buildings. We help architects, engineers, and structure owners assess the remaining service life of existing structures and select durable materials for new construction.
We are seeking a part-time administrative assistant to support our current team. We offer partial benefits based on part-time hourly work, to be agreed once schedule is set.
If you're interested in joining our team, please forward your resume to admin@echemconsultants.com.
Responsibilities
- Format and proofread documents, including letters and reports
- Answer phones and emails, greet callers, and take messages
- Interact professionally with clients and vendors
- Communicate effectively across the team
- Organize files and paperwork, including online file management for projects
- Manage general office operations
- Handle office supply management
- Arrange travel for staff and principals
- Maintain a calendar of events for staff
- Track and maintain office expenditure budgets
- Perform basic accounting, reconciliation, and bill payment
- Assist with invoicing and billing
- Approve office staff timesheets
- Process payroll
Required Proficiencies
- Microsoft Word, Excel, and PowerPoint
- Adobe PDF
- General accounting software
- Accounting mathematics
- Proofreading
Additional Skills (a plus)
- Notary Certification
- InDesign, CAD or other graphics programs
- BigTime or similar time-tracking software
Job Details
Job Type: Part-time
Benefits: Flexible schedule; professional development assitance
Schedule: 8-hour shifts
Education: Associate's degree or higher preferred
Experience: 3 years in administration (required)
Pay: From $25.00 per hour
Work Location: In person
Salary : $25