Security Administrative Specialist

Description

Job Description

The Security Administrative Specialist will support a DoW customer in Arlington, VA by performing associated security related functions such as reviewing Visitor Authorization Requests, verifying contractor clearance information, certifying clearances in DISS, and entering data into Federal security tracking systems. This role coordinates with Facility Security Officers, Contracting Officer Representatives, and the badging office to confirm contract security requirements, support badge issuance, and maintain accurate industrial security records.

The Security Administrative Specialist also manages security workflows, shared email boxes, monthly spreadsheets, status reports, and records in accordance with OSD procedures. Additional responsibilities include supporting onboarding for military, civilian, and contractor personnel, assisting with forms, training, network access, equipment issuance, and workspace setup while managing multiple assignments in a fast-paced environment.

Key Responsibilities

• Manage email boxes for workflow purposes. Create, edit, and maintain spreadsheets for monthly purposes.
• Review submitted Visitor Authorization Requests (VAR) in accordance with the NISPOM on contracted personnel supporting the DoW.
• Conduct clearance verifications via phone, fax and email.
• Certify personnel security clearances received from contracting firms in DISS.
• Review contract security requirements for DoW contractor personnel as part of the VAR approval process.
• Verify clearance level, investigation dates and status of contracts on VARs.
• Communicate directly with FSOs and Contracting Officer Representatives (CORs).
• Input clearance information into DoD Visitor Security Clearance Tracking System.
• Utilize IND Contract Security Specification (DD Form 254) database to verify contract security requirements.
• Certify and provide certification of contractor clearances to COR while maintaining Industrial Security filing system for VARs.
• Work with DoW badging office, providing necessary clearance information on contractor personnel, thus assisting in issuance of ID badge to contractors requiring entry to DoW facilities for performance of duties.
• Provide regular status reports to team lead and Division Chief.
• Manage, route, and store documents in accordance with OSD records management regulations and procedures.
• Manage onboarding of new employees to include military, civilian, and contractors
• Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up.
• Manage multiple assignments from multiple people in busy work environment.
  
  

Required Qualifications

• TS/SCI clearance is required
• 2 years of experience supporting senior DoD leadership
• Experience in federal government security office, performing security related functions
• Excellent written, oral, and interpersonal communication skills
• Prior experience providing administrative support to senior DoD leadership
• Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role
• Flexibility and ability to prioritize tasks according to senior staff requirements.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
• A true team player who maintains a positive attitude in a dynamic environment
• High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
• Ability to create and foster a cooperative work environment.
• Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.
  
  

Preferred Qualifications

• Experience in federal government, federal government consulting, or Office of the Secretary of Defense.
• Bachelor's degree
  
  

About the Organization Eccalon provides global solutions to the most challenging technological issues of the 21st-century, and our evolving portfolio spans five major markets: Machine Learning, Cybersecurity, Aerospace & Defense, Material Sciences, Advance Manufacturing, Sports Science, Biotechnology, and Health & Life Sciences.

Why Join Us?

Eccalon's Executives foster a supportive work environment allowing our teams to thrive, and have a fierce dedication to innovation, security, and people. Our culture is built on inclusion, teamwork, trust, and we are committed to offering career advancement opportunities to all employees. Encouraging a healthy and balanced life, we offer an extensive benefits package to support the wellness of our employees and their families. You will be joining a team of innovators, working with cutting edge technologies, supporting mission critical projects, and making an impact.

Apply today to advance your career!

EOE Statement Eccalon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

EEO is the law.