What are the responsibilities and job description for the Office Manager Pediatric Therapy position at EB Pediatric Resources?
Benefits:
open / close office for clients
Organize/schedule cleaning staff
Monitor/order supplies
Client Intakes:
Monitoring inquiry phone calls and emails;
Send registration forms and information to all inquiries;
Collaborate with clients and staff to add therapy services, as needed, to clients treatment plan.
Process new registration forms by entering all information into Theralytics
Verify insurance
Act as liaison between therapy staff and clients, as needed
Early Intervention:
Liaison between EBPR and Service Coordinators to pick up and process new clients
Ensure all authorizations received before therapy starts
Enter all client information into Theralytics
Follow up as needed to support therapist with paperwork and IFSP reviews
Monitor and ensure all progress reports and evaluations are conducted as authorized by DHS-EI
Monitor IFSP development time and ensure appropriate billing/scheduling
Scheduling
Assist in therapist scheduling at PYR and LTP, in collaboration with the Administrative Team
Update software with new client information and scheduling of new clients
Update software with new users/therapists
Billing/Financial
Collaborate with Clinic Administrator on all billing tasks, such as
monitor payments and invoices to ensure up-to-date;
manage pre-authorization requests as needed and collaborate with therapist for specific
paperwork and reports needed;
double-check to ensure timesheet hours match billed hours.
Assist BCBA in training of all new ABA / BT staff
Fill in for absentee staff, as needed
- 401(k)
- Flexible schedule
- Health insurance
- Training & development
- Vision insurance
open / close office for clients
Organize/schedule cleaning staff
Monitor/order supplies
Client Intakes:
Monitoring inquiry phone calls and emails;
Send registration forms and information to all inquiries;
Collaborate with clients and staff to add therapy services, as needed, to clients treatment plan.
Process new registration forms by entering all information into Theralytics
Verify insurance
Act as liaison between therapy staff and clients, as needed
Early Intervention:
Liaison between EBPR and Service Coordinators to pick up and process new clients
Ensure all authorizations received before therapy starts
Enter all client information into Theralytics
Follow up as needed to support therapist with paperwork and IFSP reviews
Monitor and ensure all progress reports and evaluations are conducted as authorized by DHS-EI
Monitor IFSP development time and ensure appropriate billing/scheduling
Scheduling
Assist in therapist scheduling at PYR and LTP, in collaboration with the Administrative Team
Update software with new client information and scheduling of new clients
Update software with new users/therapists
Billing/Financial
Collaborate with Clinic Administrator on all billing tasks, such as
monitor payments and invoices to ensure up-to-date;
manage pre-authorization requests as needed and collaborate with therapist for specific
paperwork and reports needed;
double-check to ensure timesheet hours match billed hours.
Assist BCBA in training of all new ABA / BT staff
Fill in for absentee staff, as needed