What are the responsibilities and job description for the Deputy County Clerk position at Eaton County?
Under the supervision of the County Clerk, oversees and participates in the receipt, processing, indexing and maintaining of vital records. Regularly performs the functions of the Vital Records Clerk. Assists the County Clerk in other functions of the office as assigned and acts for that official in their absence. Backs up other staff such as the Qualified Voter File, campaign finance, and the indexing of vital records.
- Represents the County Clerk in that official's absence or as otherwise required. Includes clerking meetings of the Board of Commissioners and Committees, preparing Board resolutions, signing documents and performing other functions of the Clerk.
- Serves as senior worker for the vital records clerk of the Clerk's Office, includes assisting with training and assisting with questions regarding operational or procedural matters.
- Assists telephone callers and walk-in visitors by providing information on all aspects of the County Clerk's Office. Regularly performs all functions described for the Vital Records Clerk including processing vital records, indexing records on the computer, verifying the accuracy of records, inputting voter registration information, and all other tasks as necessary.
- Issues marriage licenses by checking residency, reviewing applications for completeness, accepting and receipting fees, and preparing marriage licenses. Completes copy of marriage certificate upon return of original, enters in computer and files. Proof, processes, copies and distributes licenses.
- Sets up Circuit Court restitution files, applies payments to accounts and orders checks by vouchers to be paid to victims. Responds to inquiries regarding accounts or procedures.
- Types and distributes Board agenda. Copies minutes into the minute book. Certifies, indexes and distributes adopted resolutions of the Board. Indexes Board minutes.
- Proofreads birth and death certificates before mailing to the State.
- Performs other functions of the Office of the County Clerk as assigned by the Clerk.
Other Functions:
- Backs up other staff such as the QVF, campaign finance, and the indexing of vital records.
This list may not be inclusive of the total scope of job functions to be performed. duties and responsibilities may be added, deleted or modified at any time.
Must be a high school graduate, or equivalent with some advanced coursework in data processing.
Four or more years of experience, which provided familiarity with all aspects of the operation of the County Clerk's Office.
Must have the ability to type accurately.
The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.
The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.
Physical Requirements:
[This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements]:
- Ability to enter and access information from a computer.
- Ability to operate a copying machine.
- Ability to access office files.
- Ability to retrieve and move books and indexes weighing up to 20 lbs.
Working Conditions:
- Works in normal office conditions.
Salary : $36,358 - $47,236