Senior Lease Administrator

Company Overview: 

Easy Mile Fitness is a multi-unit franchisee of Planet Fitness, owning and operating 70 clubs across Alaska, Florida, Georgia, Oregon, South Carolina, Puerto Rico, and Ontario, Canada, with a goal of reaching 100 clubs by 2030. We are focused on being the premier operator in the Planet Fitness system. 

At EMF, we live our mission: 

“To create and foster an environment where everyone can enrich their life through fitness.” 

Planet Fitness is the largest fitness chain in the U.S., with over 2,700 locations globally. Known for its “Judgement Free Zone®,” the brand delivers a high-quality, welcoming fitness experience in the high-value, low-price segment. 

As we continue to scale, we’re looking for a Senior Lease Administrator to support our growing real estate portfolio. 

General Responsibilities: 

This role is responsible for managing lease administration across the portfolio and will work closely with the Director of Real Estate Development and cross-functional partners including Construction, Operations, and Finance. 

The ideal candidate brings 4 years of lease administration experience, strong attention to detail, and the ability to operate independently in a fast-paced environment. 

Responsibilities:  

Lease Administration & Portfolio Management 

• Maintain lease management system (Leasecake), ensuring accuracy of all lease terms, critical dates, and financial obligations  

• Manage lease lifecycle events including renewals, options, amendments, estoppels, and rent/CAM changes  

• Lead lease abstraction and data integrity, ensuring all leases and amendments are accurately captured and consistently updated  

• Coordinate lease documentation and execution with internal stakeholders and outside counsel  

Landlord Relations & Cross-Functional Coordination 

• Serve as primary point of contact for landlords across renewals, projects, and ongoing property matters  

• Partner with Construction, Operations, and Finance to support new clubs, remodels, and relocations  

• Coordinate tenant improvement allowances and key site requirements with landlords 

Lease Compliance, Financial Coordination & Reporting 

• Ensure compliance with lease obligations including COIs, landlord reporting, and key notice requirements  

• Partner with Finance on rent payments, CAM reconciliations, and audit support  

• Track and report on key lease events (expirations, renewals, rent changes) to support internal planning  

Qualifications: 

•  4 years of experience in commercial lease administration (6 years without a bachelor’s degree), including leases and LOIs  

• Experience with lease management systems (e.g., Leasecake) and lease abstraction  

• Strong communication skills, with the ability to effectively engage landlords, property managers, vendors, and cross-functional teams  

• Highly organized and detail-oriented, with the ability to manage multiple priorities in a fast-paced, deadline-driven environment  

• Demonstrated ownership and problem-solving ability, with a proactive, self-starter mindset  

• Ability to work both independently and collaboratively across a cross-functional team  

• Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint) and familiarity with tools such as DocuSign, SharePoint, Asana, or Bill.com 

Benefits: 

• Great Office, Great Team: Based in our Copley Square office with cold brew on tap, regular team lunches, and a collaborative, high-energy environment  

• Health Coverage: Competitive medical, dental, and vision plans for you and your family  

• Retirement: 401(k) and Roth options with company match  

•  Time Off: 15 days PTO, 11 holidays, and 5 sick days—we work hard and encourage people to take time to recharge  

• Parental Leave: 16 weeks paid leave for birthing parents and 6 weeks for non-birthing parents  

• Planet Fitness Perks: Free Black Card membership so you can experience the brand and stay active  

• Team Culture: Fast-growing, team-oriented environment with regular outings, snacks, and a shared focus on building something great 

Salary : $90,000 - $115,000