Construction Operations Administrator

Building Locally, Leading Nationally

Top 50 Homebuilder Nationwide, #6 Best Place to Work, Top 10 Privately-Held Businesses in NC, Builder of the Year Award Recipient!

Why Eastwood Homes?

Founded in 1977, Eastwood Homes is a privately-held residential homebuilder dedicated to providing homes of exceptional value and outstanding craftsmanship in nine divisions and four states throughout the Southeast region. With almost 50 years of experience and 24,000 home closings, Eastwood Homes prides itself on offering more than just a place to live, we offer a way of life for homeowners and employees alike. We invite you to join our team of dedicated, motivated, and passionate professionals and experience the true meaning behind our company motto, Built with Care.

Position Summary:

The Construction Operations Administrator provides administrative and coordination support to Homebuilding Department Manager(s) and the Construction team. The role is responsible for managing permits, housing start documentation, construction-related records, and administrative processes that support timely and accurate homebuilding operations. This position is focused on execution support and documentation control and does not include ownership of construction decisions, budgeting authority, or field supervision.

Basic Function:

The primary function of the Construction Operations Administrator is to coordinate and administer permitting activities, housing start processes, and construction documentation while providing general administrative support to construction leadership and project staff.

Scope:

The Construction Operations Administrator must:

1. Demonstrate proficiency in standard office equipment and personal computers.
2. Effectively interact with municipal agencies, subcontractors, suppliers, and internal Company personnel.
3. Demonstrate working knowledge of Microsoft Office applications including Excel, Word, Outlook, and Teams.
4. Manage multiple deadlines and priorities with minimal direct supervision.
5. Maintain organized digital and physical filing systems.
6. Perform limited travel as required for permitting activities or document retrieval.

Duties and Responsibilities:

Permits & Construction Documentation

• Coordinate with local municipalities, agencies, and internal teams to request, obtain, and track construction plans, permits, and required documentation.
• Ensure all permit materials are accurate, complete, and submitted within required timelines.
• Perform limited travel as needed for meetings and document retrieval related to permitting activities.

Housing Starts Administration

• Prepare and distribute housing start packages for assigned communities.
• Prepare, maintain, and distribute weekly start status reports and input required flash reporting data.
• Prepare and distribute customer start letters, warranty enrollment documentation, and vendor material orders for each start.
• Administer architectural and engineering blueprint orders through outside services.
• Generate and maintain master house files from contract receipt through ratification and up to house start.
• Generate and maintain incoming contract, change order, and issue logs for management review.

Construction Team Administrative Support

• Provide administrative and logistical support to construction and project management staff, including document preparation, scheduling assistance, information requests, and general coordination.
• File, track, and maintain contracts, change orders, and related construction documentation.
• Maintain Drive Thru and Common Area information as assigned.

Cost, Purchasing & Corporate Support (Administrative Only)

• Assist in collecting, reviewing, and organizing project cost information, contractor bids, and estimates.
• Maintain accurate records and assist with comparisons to support budgeting and decision-making processes.
• Facilitate the collection and reporting of corporate-level supplier and subcontractor program information as required.
• Assist, as requested, with purchasing activities and accounts payable processing.

General Administrative Duties

• Maintain organized digital and physical files using Microsoft Office applications.
• Create, update, and manage spreadsheets, documents, and correspondence efficiently.
• Provide general office support as required.
• Perform other duties as assigned.

Working Conditions:

• Work Week: Monday through Friday; occasional Saturdays as workload requires.
• Work Hours: Minimum 8:30 a.m. to 5:00 p.m.
• Lifting: Minor lifting required periodically (up to 20 pounds).
• Transportation: Dependable transportation required for permit-related activities.

Qualifications:

• Strong interpersonal and communication skills
• Ability to multitask and meet deadlines
• Proficient in Microsoft Office
• Ability and willingness to work cooperatively with and in support of others

Working knowledge of residential construction application procedures and related processes

Aside from our happy homeowners, we know that no one is more vital to our success than our team members. For your success and well-being, we offer competitive compensation, challenging opportunities for growth, a comprehensive benefits package including a 401K, and a fun environment in which you can thrive both professionally and personally!

Will you join us?