Accounts Payable & Receivable

Job overview

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. Accurately and promptly bills and collects all amounts due to the hotel to maximize hotel revenues/profits. Researches all credit applications for the purpose of extending or denying credit in accordance with company policy and to approve or deny guest requests for credit.

Duties and Responsibilities

Accounts Payable:

• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charge expenses to accounts and cost centres by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Pays employees by receiving and verifying expense reports; preparing checks n timely basis.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Disburses petty cash by recording entry; verifying documentation.
• Reports sales taxes by calculating requirements on paid invoices.
• Protects organization's value by keeping information confidential.
• Accomplishes accounting and organization mission by completing related results as needed.

Accounts receivable:

• Prepares all invoices and statements and mails promptly following audit requirements.
• Processes and makes proper adjustments to city ledger accounts as needed
• Balances and reconciles all settled credit card transactions. 
• Reconciles income audit on a daily basis.
• Responds to guest queries concerning billings and prepares account adjustment for approval of supervisor.
• Liaison with all hotel departments. 
• Approves and processes direct billing requests through use of D&B reports and reference checks
• Prepares and monitors monthly aging of account’s; prepares statements and collection letters for delinquent accounts, makes phone calls to collect on overdue accounts. 
• Processed all banquet bills on a weekly basis in a timely manner
• Maintains accurate accounts receivable files with proper documentation as per control procedures.
• Conducts monthly credit meetings
• Responds quickly to guest requests in a friendly manner. Follows up to ensure guest satisfaction. 
• Provides a professional image at all times through appearance and dress.
• Follows company policies and procedures. 

Qualification & Requirements

 Experience

• A minimum of 3 (three) years’ experience in a similar position
• College education
• Hotel experience would be an asset
• Experience in Great Plains Dynamics preferred but not required

Skills:                 

• Good communication skills
• Good computer skills in MS Excel
• Detail oriented

Working Conditions                 

• May be required to work nights, weekends, and holidays.
• Will be required to work in a fast-paced, stressful environment.
• Required to sit for long periods of time