Basketball Tournament Coordinator

Basketball Tournament Coordinator

The Basketball Tournament Coordinator is responsible for planning, organizing, and executing youth and amateur basketball tournaments hosted at the Hagerstown Field House. This role ensures tournaments run smoothly by coordinating with event organizers, teams, officials, vendors, and facility staff while maintaining a high-quality experience for athletes, coaches, and spectators. This position reports directly to the Sports Management Director.

Essential Duties and Responsibilities

Tournament Planning & Coordination

• Coordinate all aspects of basketball tournaments including scheduling, team registration, and event logistics

• Work with tournament directors and basketball organizations to plan event details and facility needs
• Develop tournament brackets, game schedules, and game-day operations plans

• Ensure all tournaments comply with facility policies, league rules, and safety standards

Event Operations

• Serve as the on-site point of contact during basketball tournaments

• Coordinate facility setup including courts, score tables, scoreboards, signage, and equipment
• Manage game schedules and resolve scheduling conflicts as they arise

• Communicate with referees, teams, coaches, and event staff

Team & Vendor Relations

• Maintain communication with teams regarding schedules, tournament rules, and updates

• Assist with team registration and check-in processes

• Coordinate with vendors, concessions, and external event partners

Facility & Staff Coordination

• Work with facility management and operations staff to ensure courts are prepared and ready for games

• Help coordinate referees, scorekeepers, volunteers, and event staff

• Monitor tournament flow and address operational issues quickly

Customer Experience

• Ensure a welcoming and professional experience for players, coaches, and spectators

• Respond to questions, concerns, and issues during tournaments

• Assist with crowd management and overall event organization

Qualifications

• Experience in sports management, recreation, event management, or basketball operations preferred

• Knowledge of basketball rules, tournament structures, and bracket formats preferred
• Strong organizational and time management skills
• Excellent communication and customer service abilities

• Ability to manage multiple tasks in a fast-paced environment

Requirements

• Ability to stand and move throughout the facility for extended periods

• Ability to lift or move light equipment (tables, signage, scoreboards) as needed

• Availability to work evenings, weekends, and occasional holidays based on tournament schedules

Preferred Experience

• Experience coordinating youth or amateur basketball tournaments

• Familiarity with tournament scheduling software or bracket systems

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.