One Stop Scholarship Specialist-GEAR UP

Position Overview

The following is intended to describe the general nature and level of work being performed. This list of duties is illustrative only and is not a comprehensive listing of all the functions and responsibilities performed.

NOTE: This position is funded through an external grant. Continued employment beyond the fiscal year is contingent upon continued funding.

THIS POSITION IS EXPECTED TO END ON 8/31/2026.

Position Summary:
This position is responsible for tracking and awarding scholarships funded by the State of New Mexico and the GEAR UP Grant to eligible students in accordance with state legislation and institutional policies. Plays a key role in the overall scholarship management process. Provides high-quality, one-stop service to students, visitors, faculty, and staff by sharing accurate information about admissions, advising, financial aid, registration, and other Student Services processes, while also performing essential back-office functions within the Financial Aid Office. This position reports to the Director, Financial Aid.

Duties and Responsibilities:

• Responsible for awarding, tracking, and reconciling the GEAR UP Grant Scholarship.
• Receive, deposit, and disburse scholarship funds in accordance with scholarship-specific and institutional requirements.
• Maintain a strong working relationship with the Business Office.
• Ensure accurate recordkeeping for all scholarship funds and maintain proper documentation for funds received and disbursed to students.
• Stay current with all updates and changes to GEAR UP Grant guidelines, including award amounts and policy revisions.
• Respond to telephone inquiries and assist with maintaining office files, procedures, and general clerical duties.
• Utilize the Banner Financial Aid system for processing and record-keeping related to GEAR UP scholarships.
• Participate in financial aid workshops for college classes and area high schools.
• Support daily operations of the Financial Aid Department and the One-Stop customer service model.
• Provide assistance to other staff while maintaining a high level of confidentiality.
• Perform other related duties as assigned.

• Create an atmosphere of effective, efficient, friendly and reliable service, offering easy access to credible information.
• Serve as the first point of contact for new students and community members, providing information on academic programs, enrollment processes, and financial services.
• Assist students with registration activities, including understanding course offerings, adding, dropping, waitlisting, auditing and withdrawing from courses.
• Provide information regarding residency requirements.
• Assist students with online services.
• Screen and schedule appointments for advisors, financial aid staff, and other division personnel.
• Guide prospective students in determining appropriate entry level, completing admission documents, and meeting college requirements.
• Refer students and visitors to appropriate college personnel per established protocol.
• Assist in developing and updating policies and procedures, ensuring the procedures manual is current.
• Ensure all activities comply with Family Educational Rights and Privacy Act (FERPA).
• Perform duties in accordance with established practices and standards, ensuring safety and efficiency with minimal supervision.
• Support campus events (e.g., orientations; on-campus and off-campus open registration, college fairs, commencement) and assist with special projects, as needed.

• Collaborate with students, parents and college staff to explain admissions and registration processes and requirements.
• Provide information to students and parents about admissions and records, including academic standing, transcript requirements, and residency policies.
• Assist students with the admissions process, including applying for admission, requesting transcripts, registering for courses, and updating personal information (e.g., address, phone number, academic major).
• Distribute and assist with the completion of necessary admissions and records forms, either in person, online, or via telephone.

Requirements

Minimum Job Requirements:

• Associate’s degree, or three years of related experience, or an equivalent combination of education and experience.
• Experience working with students and/or the general public in a customer service environment.

• Proficient in operating current technology utilized by the department, including Microsoft Office, Banner, WebXtender, telephones, fax machines, copiers, scanners, and computers.
• Strong written and verbal communication skills.
• Ability to establish and maintain positive working relationships with colleagues.
• Excellent customer service skills and a strong customer service orientation.
• Ability to manage interpersonal conflict situations with tact, diplomacy, discretion, and a positive attitude.
• Ability to interact effectively with diverse student populations and a wide range of coworkers.
• Ability to multitask, remain solution-oriented and detail-focused, and demonstrate strong critical thinking skills.
• Ability to read, interpret, and accurately apply rules and regulations.
• Ability to work effectively in a fast-paced, high-pressure environment while maintaining a friendly and courteous demeanor.
• Understand and effectively communicate complex governmental regulations and systems related to financial aid, financial services, admissions and registration.

Working Conditions

• The noise level in the work environment is generally moderate.
• While performing the duties of this job, the employee is regularly required to use hands to handle or feel objects, reach with hands and arms, and talk or hear. The employee frequently sits and occasionally stands or walks. The employee may occasionally lift and/or move up to 25 pounds.
• Specific vision requirements for this position include close, distance, color, and peripheral vision, depth perception and the ability to adjust focus.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Information

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application:

Required Documents:
Letter of Interest
Resume / Curriculum vitae
Contact information for three references (blind or off list reference checks may be conducted on finalists)
Transcripts Official or Unofficial (Scanned/PDF transcripts required if being used to meet the minimum or preferred qualifications; Copy and Paste transcripts will not be considered.)

ENMU-R is an Equal Opportunity Employer/Title IX/IPRA. Eastern New Mexico University - Roswell does not discriminate based on race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the office of human resources at (575) 624-7412. New Mexico is an open records state; therefore ENMU-R complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at either titleix.coordinator@enmu.edu, (575) 562-2235, or Quay Hall Office 109, 1500 S Avenue K, Portales, NM 88130. Requests for records should be sent to Teresa Casarez at teresa.casarez@roswell.enmu.edu. For any other inquires please contact Human Resources at (575) 624-7412 or email roswell.hr@enmu.edu

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.

ENMU-Roswell reserves the right to cancel, change, or close any advertised position at any time. The decision to do so will be based upon the needs of the University and the final determination will rest with the President.

APPLICANTS ARE RESPONSIBLE FOR SUBMITTING COMPLETE APPLICATIONS

Insurance

Insurance for Eastern New Mexico University-Roswell is offered through the New Mexico Public Schools Insurance Authority. High coverage and low coverage options are offered for medical and dental insurance so employees can choose the plan that's right for them.

• Health insurance is offered through both Blue Cross and Blue Shield of New Mexico and the Presbyterian Health Plan
• Dental insurance is offered through United Concordia.
• Vision insurance is offered through Davis Vision.
• Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company.

• Medical leave is accrued 48 hours in the Fall and 48 hours in the Spring.
• Personal Leave - Five personal work days each academic year and two work days during the summer. Only regular faculty will be eligible for personal leave. Personal leave will not accumulate from academic year to academic year.

• During the first year of service, full time non-exempt (hourly) employees accrue 7 hours of annual leave and 7 hours of medical leave per month.
• The second year of service, full time non-exempt employees accrue 10 hours of annual leave and 10 hours of medical leave per month.
• The third and subsequent years of service, full time non-exempt employees accrue 14.66 hours of annual leave and 14 hours of medical leave per month.
• Employees must work for the University for three months before they are eligible to use annual leave.
• Leave accruals will be pro-rated for part time employees.

• Full time exempt employees accrue 14.66 hours of annual leave and 14 hours of medical leave per month.
• Employees must work for the University for three months before they are eligible to use annual leave.
• Leave accruals will be pro-rated for part time employees.