What are the responsibilities and job description for the Accts Payable Specialist position at Eastern Michigan University?
Title: Accts Payable Specialist
Employee Classification: CS
Pay Grade: CS 06
Division: Business and Finance
Subdivision: Controller
Department: Business and Finance
Campus Location: Main Campus
General Summary
Assist in the administration of diverse Accounts Payable transactions, including resolving complex issues. Work involves frequent internal and external contacts involving the daily processing of invoices and reimbursements. Although duties normally follow established procedures, responsibilities may include routine, minor corrections to facilitate processing.
Principal Duties And Responsibilities
Responsible for the data entry of Wire and ACH payments Responsible for check run in Appworx.
Responsible for check processing of Stop payments, Reissues and Voids Perform inquires and send void list through Bank and Banner databases including keeping records of all actions related to this process.
Prepare Journal Vouchers to make corrections to accounts Primary management support for all Banner testing including major upgrades.
Annually reviews and recommends to management any Accounts Payable procedural changes.
Maintains spreadsheets of individual's taxable income to be submitted to Payroll.
Audits, processes and enters all Direct Pays Audits, processes, and data enters for employee/student reimbursements.
Process and data entry for specialized payments disbursement vouchers, petty cash vouchers, student refunds, OfficeMax invoices, and all non-routine/exception based payments.
Process and data entry for Physical Plant and Dining invoices Assist in Representation of Accounts Payable Department on various teams to insure Banner Standards and IRS Guidelines are met Back up travel and any other duties when employees are not available.
Assist employees and outside vendors with questions, payments and problems.
Assist with initial and ongoing Banner outstanding invoice clean up Back-up for all Finance Security by collaborating with the functional users to determine proper approvals with Primary responsibility for all Approval Queues.
Back-up for daily check processing.
Run Banner and Access reports.
Supervise or handle the efficient record keeping operation of a department, using the required equipment.
Direct the work of lower-level Account Clerks, answer questions, and assist them in solving problems.
Develop data bases and procedures to process and record various inter-office vouchers and requisitions.
Balance and reconcile account transactions for assigned areas.
Perform liaison functions with other business offices to facilitate problem solving.
Make decisions within established guidelines on disposition of account transactions to resolve errors, discrepancies, or appeal of assessed charges and expenses.
Submit University reports, answer correspondence, and work with out-side agencies (e.g. collection) and businesses to perform responsibilities, as appropriate.
Monitor budget expenditures for assigned accounts.
Act as information source for special accounts.
Prepare journal entries for special accounts.
If applicable to area of assignment, adhere to any and all NCAA, Mid-American Conference and Eastern Michigan University policies, rules, regulations, and operational procedures.
Perform related departmental duties, as required.
Minimum Qualifications
Three years of previous Accounts Payable experience within the last 5 years is required.
Three years of related clerical experience in a high volume processing area, involving high levels of documentation review, problem resolution and customer service contact is necessary.
Knowledge of Microsoft Word and Excel is required. Experience in Higher Education is desired
Knowledge of Microsoft Access or Crystal report software is desirable.
Preferred Qualifications
Special Instructions:
This is a fully in-person position on EMU's main campus.
The starting salary for this position is 23.62/hour.
Appointment Percentage
100%
Employee Classification: CS
Pay Grade: CS 06
Division: Business and Finance
Subdivision: Controller
Department: Business and Finance
Campus Location: Main Campus
General Summary
Assist in the administration of diverse Accounts Payable transactions, including resolving complex issues. Work involves frequent internal and external contacts involving the daily processing of invoices and reimbursements. Although duties normally follow established procedures, responsibilities may include routine, minor corrections to facilitate processing.
Principal Duties And Responsibilities
Responsible for the data entry of Wire and ACH payments Responsible for check run in Appworx.
Responsible for check processing of Stop payments, Reissues and Voids Perform inquires and send void list through Bank and Banner databases including keeping records of all actions related to this process.
Prepare Journal Vouchers to make corrections to accounts Primary management support for all Banner testing including major upgrades.
Annually reviews and recommends to management any Accounts Payable procedural changes.
Maintains spreadsheets of individual's taxable income to be submitted to Payroll.
Audits, processes and enters all Direct Pays Audits, processes, and data enters for employee/student reimbursements.
Process and data entry for specialized payments disbursement vouchers, petty cash vouchers, student refunds, OfficeMax invoices, and all non-routine/exception based payments.
Process and data entry for Physical Plant and Dining invoices Assist in Representation of Accounts Payable Department on various teams to insure Banner Standards and IRS Guidelines are met Back up travel and any other duties when employees are not available.
Assist employees and outside vendors with questions, payments and problems.
Assist with initial and ongoing Banner outstanding invoice clean up Back-up for all Finance Security by collaborating with the functional users to determine proper approvals with Primary responsibility for all Approval Queues.
Back-up for daily check processing.
Run Banner and Access reports.
Supervise or handle the efficient record keeping operation of a department, using the required equipment.
Direct the work of lower-level Account Clerks, answer questions, and assist them in solving problems.
Develop data bases and procedures to process and record various inter-office vouchers and requisitions.
Balance and reconcile account transactions for assigned areas.
Perform liaison functions with other business offices to facilitate problem solving.
Make decisions within established guidelines on disposition of account transactions to resolve errors, discrepancies, or appeal of assessed charges and expenses.
Submit University reports, answer correspondence, and work with out-side agencies (e.g. collection) and businesses to perform responsibilities, as appropriate.
Monitor budget expenditures for assigned accounts.
Act as information source for special accounts.
Prepare journal entries for special accounts.
If applicable to area of assignment, adhere to any and all NCAA, Mid-American Conference and Eastern Michigan University policies, rules, regulations, and operational procedures.
Perform related departmental duties, as required.
Minimum Qualifications
Three years of previous Accounts Payable experience within the last 5 years is required.
Three years of related clerical experience in a high volume processing area, involving high levels of documentation review, problem resolution and customer service contact is necessary.
Knowledge of Microsoft Word and Excel is required. Experience in Higher Education is desired
Knowledge of Microsoft Access or Crystal report software is desirable.
Preferred Qualifications
Special Instructions:
This is a fully in-person position on EMU's main campus.
The starting salary for this position is 23.62/hour.
Appointment Percentage
100%