What are the responsibilities and job description for the Elementary Secretary position at Eastern Greene Schools?
Eastern Greene Elementary School is seeking a dependable and organized Elementary Secretary/Receptionist to serve as the first point of contact for our school community. This full-time, school-year position is vital to the smooth daily operation of the school office and plays a key role in ensuring effective communication and record-keeping.
Under the direction of the building principal, the Secretary/Receptionist supports staff, students, families, and the public by maintaining student records, handling administrative tasks, managing communication, and providing a welcoming front office presence.
Qualifications
- Strong interpersonal and communication skills
- Proficiency in Microsoft Office and Google Workspace tools
- Ability to learn and adapt to new software systems
- High School diploma or equivalent required
- Prior experience in an educational office setting preferred
- Ability to handle confidential information with discretion
- Strong organizational skills and attention to detail
Job Goals
- Serve as a professional and courteous first point of contact for visitors, students, and families
- Maintain accurate student records and data for school and state reporting
- Support daily operations through clerical tasks, scheduling, and communication duties
- Facilitate internal and external communications between school, families, and community
- Create a warm, efficient, and responsive office environment
Expectations
- Greet and assist parents, visitors, and students, recording all arrivals and departures
- Handle phone calls, messages, and routing of communications
- Enroll and withdraw students and maintain attendance records
- Submit state reporting data (including IDOE) accurately and on time
- Monitor school security cameras and report any concerns to administration
- Coordinate field trips and manage the elementary school calendar
- Facilitate daily announcements, email communications, and school newsletter distribution
- Work approximately 195 days per year (180 student days 15 additional days)
- Work hours: 7:00 AM – 3:30 PM, Monday through Friday Perform additional duties as assigned by the elementary principal
Additional Information
If you would rather apply locally, please email documentation to:
Kara Quimby
kquimby@egreene.k12.in.us
Eastern Greene Elementary School
10503 E SR 54
Bloomfield, IN 47424