Educational Records Specialist

Eastern Florida State College is currently seeking applications for the full-time position of Educational Records Specialist on the Cocoa Campus in Cocoa, Florida.

The annual salary is $33,000. Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.

The Educational Records Specialist is the lead for the auto-graduation processes. The Specialist is responsible for conducting thorough audits to ensure degree compliance, maintaining effective communication with students, and providing essential assistance to various departments to support a diverse campus community. Additionally, this role assists with the evaluation of college transcripts for transfer credit and special projects within the Office of the Registrar.

The following minimum qualifications for this position must be met before any applicant will be considered:

• Associate’s degree from a regionally accredited institution.
• Two years of experience in an educational environment.
• Practical knowledge and skills in using a software platform (i.e., Banner, PeopleSoft, etc.) designed to manage student data within an educational institution preferred.
• Operational understanding of transfer credit evaluation procedures, graduation auditing, and commencement planning and coordination preferred.
• Strong knowledge in utilizing e-mail, word processing, spreadsheets, databases, internet applications.
• Demonstrated ability to work in a team-oriented environment with a strong emphasis on customer service.
• Effective communication skills, both verbal and written.
• Commitment to maintaining confidentiality.
• Capability to perform well under moderately stressful conditions, ensuring the required level of productivity and meeting critical deadlines.
• Valid Florida Motor Vehicle Operator’s license required.
• This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $36.00). This fingerprinting fee ($36.00) is non-refundable.
• Understanding of and commitment to Equal Access/Equal Opportunity.
• Official transcripts of all collegiate work will be required to be considered beyond the application phase. *

• High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.

Minimum physical qualifications:

• Ability to work evening & weekend hours as needed.
• Ability to occasionally lift, push, pull and/or move up to 40 pounds.
• Works inside in an office environment.

Applications will be accepted from November 10, 2025, through November 19, 2025; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.