Associate Registrar, Student Systems

Eastern Florida State College is currently seeking applications for the full-time position of Associate Registrar, Student Systems on the Cocoa Campus in Cocoa, Florida.

The annual salary is 55,000.00. Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.

The Associate Registrar, Student Systems plays a vital leadership role in supporting the administration of the Office of the Registrar. This position supervises staff and oversees daily operations across key functions, including student records management, registration, grade processing, and enrollment reporting. The Associate Registrar ensures accuracy, compliance, and integrity in all processes. This role requires a proactive problem-solver who can identify, analyze, and resolve complex, high-impact issues that span multiple areas, leveraging advanced technical expertise and independent judgment. Ideal candidates will bring strong leadership skills, a commitment to service excellence, and the ability to drive process improvements that enhance the student experience and institutional effectiveness.

The following minimum qualifications for this position must be met before any applicant will be considered:

• MINIMUM: Bachelor’s degree from a regionally accredited institution with two years of supervisory experience in an educational institution or business setting.
• PREFERRED: Master’s degree in information technology, higher education administration, Business, or related field from a regionally accredited institution with two or more years of supervisory experience in an educational institution.

• Strong working knowledge of a Student Information System and related educational systems.
• Demonstrated experience in managing a high-volume workflow office.
• Proficiency with use of e-mail, word processing, spreadsheet, database, and presentation software and use of the Internet.
• Experience in identifying problems, creating innovative solutions, managing projects, leading teams through collaboration, and implementing efficiencies and effectiveness using technology.
• Ability to effectively supervise and motivate personnel.
• Ability to establish and maintain positive and effective working relationships with students, college employees and the public.
• Working knowledge of FERPA and state guidelines for record keeping.
• Strong organizational skills in handling and directing multiple and complex assignments and projects.
• Ability to work effectively in a team environment with a customer service focus.
• Ability to communicate effectively, both orally and in writing.
• Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the community.
• Valid Florida Motor Vehicle Operator’s license required.
• A review of Social Media activity will be part of the candidate evaluation process.
• This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $36.00). This fingerprinting fee ($36.00) is non-refundable.
• Understanding of and commitment to Equal Access/Equal Opportunity.
• Official transcripts of all collegiate work will be required to be considered beyond the application phase.*

• High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.

Minimum physical qualifications:

• Ability to sit at a desk and view a display screen for extended periods of time
• Acceptable eyesight (with/without correction/aid).
• Acceptable hearing (with/without hearing aid).
• Works inside an office environment. Must adapt to frequent interruptions.

Applications will be accepted until filled; however, the College reserves the right to extend or conclude searches without notice. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.