What are the responsibilities and job description for the Executive Assistant position at Easter Seals Greater Houston?
Executive Assistant to the CEO
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide direct support to our CEO and help drive key organizational initiatives. This role is ideal for someone who thrives in a fast-paced, mission-driven environment and enjoys working at the intersection of leadership, operations, and community impact.
In this position, you’ll play a critical role in supporting executive operations, coordinating board activities, and contributing to fundraising and development efforts. You’ll also serve as a key point of contact for internal and external stakeholders, including board members, donors, and community partners.
Why This Role Matters
- Work closely with executive leadership and gain high-level organizational insight
- Play a key role in supporting fundraising and mission-driven initiatives
- Engage with board members, donors, and community stakeholders
- Contribute to projects that directly impact the organization’s growth and success
Executive Support
- Manage the CEO’s calendar, meetings, and travel logistics
- Prepare correspondence, reports, presentations, and briefing materials
- Track priorities and follow up on key action items
- Serve as a liaison between the CEO and internal/external stakeholders
Board & Governance
- Coordinate board and committee meetings, including agendas and materials
- Prepare board packets and record meeting minutes
- Maintain governance documents and support board communications
- Assist with onboarding new board members
Fundraising & Development
- Support fundraising initiatives and donor engagement efforts
- Assist with donor communications, acknowledgments, and reporting
- Maintain and update donor records in CRM systems
- Help coordinate fundraising events and community engagement activities
Events & Projects
- Provide logistical support for meetings, events, and special projects
- Assist with cross-functional initiatives and organizational priorities
What You Bring
- 3–5 years of executive administrative experience (nonprofit experience preferred)
- Strong organizational and time-management skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- High level of discretion and professionalism when handling confidential information
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms
Key Strengths for Success
- Attention to detail and follow-through
- Strong relationship-building and interpersonal skills
- Problem-solving mindset and initiative
- Flexibility and adaptability in a dynamic environment
- Commitment to the mission and values of the organization
Work Environment
This role is primarily office-based and may occasionally require early morning or evening availability to support board meetings, events, or fundraising activities.