What are the responsibilities and job description for the Executive Assistant position at East West Tea Company LLC?
Title of Role: Executive Assistant
Department: People & Culture
East West Tea is seeking a talented, passionate, and experienced Executive Assistant to join our Yogi team!
The Executive Assistant will lead with a cheerful and supportive presence while greeting guests, employees, and outside partners. This role be the first impression of Yogi for visitors and will be an important part of creating and maintaining our culture and improving employee engagement. Additionally, providing high level administrative support to Senior Leaders.
WHO WE ARE:
We are the well-being company that exists to inspire and enhance everyday life through trust and good will. Our guiding principles, beliefs, and philosophies shape our identity. They are the essence of our culture and define how we do what we do.
We are Intentional – we chose to lead with positive intent. Mindful – we are present and aware of how we show up in the world. People – we value and respect all people and communities. Authentic – we are real and transparent with everything we do. Committed – we are committed to quality products while sustaining our planet. Trust – we consistently align our words with our actions.
OUR INVESTMENT IN YOU:
- We have exceptional wellbeing-focused benefits including health, dental, vision and alternative care, life and disability insurance, retirement, paid time off, company picnics, social activities, and a surprise every so often! Who doesn’t love a surprise?
- This position is located in Eugene, Oregon
- We work in a LEED certified facility which prioritizes the planet in our daily operations and optimizes our employee experience while at work.
- We prioritize sustainability as a business by embedding it into our values, our strategic priorities, our decision-making, and our resource allocations.
- Our Nourish Market provides employees subsidized healthy lunch and snack options.
- We commit to our purpose in every aspect of our culture.
- We have employees that are committed to “Doing Good” in our community and around the world.
- We are a growing company with products that customers love.
- We believe in investing in you and your growth and development.
WHAT YOU’LL OWN:
Reception, Hosting, and Office Support 30% of time
- Prepare visitors and guests to ensure they understand our visitor policies, e.g. GMP’s, safety, confidentiality, and what to expect upon arrival
- Assist in hotel arrangements for visitors and guests, provide suggestions and materials to help with the visit
- Serve as a resource to employees and assist with office questions as needed
- Manage general office supplies budget, inventory, and ordering
- Manage security badge systems
Company Event and “Doing Good” Coordination 30% of time
- Coordinate company’s participation in local events, e.g. Eugene Marathon, Day of Caring, Good Earth Show and any volunteer activities or donations and arrange systems for tracking reports, supplies and general expenses associated with each event or project
- Create, plan, and share opportunities to volunteer and give back to the community
Senior Leader and People & Culture Team Support 40% of time
- Ensure equipment, supplies, meals, and rooms are set up for interviews, vendor meetings, trainings, board meetings, and executive meetings as needed
- Support the Nourish program, POS issues, generating gift cards, collecting comment cards, and weekly physical checks
- Provide clerical support to the P&C team by maintaining accurate and up to date human resource files, records, and documentation; performing periodic audits
- Assist with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations
- Perform clerical and administrative tasks for Senior Leaders including drafting letters, memos, invoices, reports, and other documents
- Schedule and attend meetings when needed on behalf of executives, taking notes and recording minutes
WHAT YOU KNOW AND HAVE EXPERIENCED:
- 4 years of experience in reception and administrative duties, office management, concierge/hospitality, or related field
- High level of proficiency with Microsoft Office Suite
- Strong written and verbal communication skills
- Understanding of office management
- Knowledge of budgeting and tracking expenses
- Strong organizational skills
- Proficiency in collaboration and delegation of duties
YOU’LL BE A GREAT FIT:
- Strong critical thinking ability to navigate and solve complex problems
- Solid work ethic, self-starter, and result-oriented
- Natural ability to develop strong, trusting relationships
- Enjoys collaborating with cross-functional partners
- Responsible and a high degree of ownership
- Thrives in an ever-changing work environment
- Effectively managing a multitude of work responsibilities
- Balances attention to detail and swift execution
WHAT WE DO:
We manufacture Yogi and Choice Organics brand products. Yogi has over 40 tea blends made from 140 exotic spices and botanicals sourced from 100% non-GMO growers around the globe. These herbal, green, and black teas are formulated for delicious taste and healthful benefits. Choice Organics offers a collection of organic traditional tea, herbal tea, and unique, flavorful organic tea blends. Choice teas are sourced exclusively from 100% organic and non-GMO growers around the world and are beautifully balanced to perfection for a full-flavored taste experience.
East West Tea Company is an equal opportunity employer. We value and respect each person's individuality and unique talents. We honor diversity and inclusion. The strength of our people and our guiding principles contribute to East West Tea's leadership and continued success in the natural tea category.