Secondary Secretary

This position will perform administrative tasks in an elementary, middle school or high school office. This will include organizing, coordinate, schedule and perform office functions at the school; serve as a secretary to the Principal and convey information regarding school functions and procedures. This positon requires a high degree of accuracy, accountability, attention to detail, ability to multi-task and confidentiality.

Duties may include but not be limited to:

• Screen all visitors prior to entering building;
• Answer telephone and intercom systems;
• Record student call-offs;
• Filing, typing, copying, laminating, and faxing information;
• Order supplies for office and teachers;
• Update and maintain student database in Skyward;
• Record keeping and prepare records for destruction;
• Maintain student list in Crisis Kit;
• Responsible for mail each day (incoming and outgoing);
• Responsible for records of substitute teachers and teacher attendance (optional duty by building);
• Distribution of medication when nurse is not available;
• Responsible for ensuring substitute teacher assignments are secured and calling substitute as needed (optional duty by building);
• Maintain teachers’ sub folders with updated materials and emergency information;
• Responsible for calling maintenance on copier and vending machines;
• Assist and coordinate student registration;
• Coordinate teacher check-in and check-out packets (optional duty by building);
• Prepare complimentary passes for faculty/staff;
• Maintain record of visitor, student and vocational sign-in and out sheets (optional duty by building);
• Maintain electronic payroll records for personnel, SRO’s Athletic Department personnel, and substitute teachers;
• Coordinate facility rentals;
• Display job postings from central office (optional duty by building);
• Coordinate senior awards night materials and reception;
• Order and assemble materials for graduation;
• Coordinate high school career day field trips (“Concentric Circles”);
• Perform limited background checks;
• Maintain military contact list;
• Coordinate paperwork and payment for out-of-district students;
• Coordinate All A’s breakfast for Qtr. 1, 2 and 3;
• Coordinate school photos for students, faculty and staff;
• Compile database materials for annual senior class trip to Washington D.C.;
• Maintain and distribute phone extension list for Elementary and Middle/High School;
• Coordinate Veterans Day program for the community;
• Assist other office staff as needed;
• Other duties as assigned by the principal.

Reports to: School Principal

Work Period: 198 days/year

Qualifications: General office skills with computer knowledge. Possession of the desire to help people learn and grow.

Physical/Mental Regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held

Requirements: devices and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 15 pounds