What are the responsibilities and job description for the Executive Secretary - Year-Round Position position at East Hartford Public Schools?
Hours: 7:00 a.m. - 3:00 p.m.
*Experience working in a Magnet School preferred, but not required*
The following documents must be complete and current for application to be considered for the position:
Internal applicants are required to submit the same application materials
X Online Application
X Letter of Interest
X Resume
Copy of Valid Certification and/or License
X Transcripts (if applicable)
X Three Current Letters of Recommendation (dated within the past 12 months)
X Other: Letter of application should include background information
JOB# 300
TITLE: Executive Secretary
JOB GOAL: Performs secretarial/accounting, administrative work of a complex, confidential and responsible nature. This position will usually exist in offices with one or two office workers and serves as the main secretarial position to the administrator.
REPORTS TO: Principal or Supervisor.
QUALIFICATIONS:
- Associate’s Degree Preferred
- Proven office experience highly desirable
PERFORMANCE RESPONSIBILITIES:
- Serves in many instances as the point of initial contact with Board members, staff and the public.
- Relieves the administrator of administrative details and takes appropriate action on routine matters.
- Completes routine/cyclical matters without direction.
- Supervises and maintains a professional work flow.
- Prioritizes work
- Possesses an excellent knowledge of grammatical skills and the English language
- Organizes and supervises others, including Secretaries
- Operates personal computer at advanced skills level, including word processing, presentation, spread sheets, data entry and electronic mail.
- Creates/maintains/teaches computer procedures/programs.
- Possesses working knowledge of current Board policies and laws relevant to the individual’s department.
- Prepares and presents information at meetings.
- Communicates with vendors for problem resolutions.
- Possesses knowledge of bookkeeping procedures/programs
- Maintains various account journals and prepares information for transfer and entry into automated account systems.
- Performs double entry bookkeeping procedures, maintains account balances and reconciles bank statements.
- Maintains substantial financial records of budgetary transactions.
- Performs all functions expected of an Assistant Secretary, Secretary
- Assumes such other functions as may be determined.
TERMS OF EMPLOYMENT: Seven hours per day, twelve-month year.
EVALUATION:Performance of this job will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Non-Certified Staff.
Salary : $25 - $32