Attendance Secretary- East Bradford Elementary

Attendance Secretary- East Bradford Elementary

Ideal Start Date: ASAP

About West Chester Area School District:

West Chester Area School District serves more than 12,000 students across 17 schools:  11 elementary, 3 middle, and 3 high schools.  The district covers a 75-square-mile area that includes West Chester Borough and surrounding townships in Chester and Delaware Counties.  The district boasts strong academic outcomes, including a 95% graduation rate, placing it in the top 10–20 percent of Pennsylvania public school districts.  To learn more about strategic initiatives WCASD is leading, please visit Our Initiatives - West Chester Area School District.

Summary:

The Attendance Secretary monitors daily attendance in the database system and completes all corresponding paperwork and communications to essential personnel.

Essential Duties and Responsibilities:

The employee will be required to be consistently at work and perform any other position-related duties requested by the Assistant Director and Department Supervisors. Below is an illustration but not exclusive or limited to:

• This list is intended to be illustrative rather than complete and serves to show major duties and responsibilities and does not express or imply that these are the only duties to be performed by the incumbent in this position. The employee will be required to be consistently at work and perform any other position-related duties requested by the supervisor.

   

  1. Maintain a customer service focus and welcoming demeanor
  2. Monitors daily attendance in database system for student population
  3. Write passes for tardy students and early dismissals and file accordingly
  4. Follow emergency procedures in regards to monitoring student attendance per direction of designated administrator
  5. Record and file excuse notes including vacation forms (which includes making copies for book, parent, and team leader)
  6. Prepare official attendance documents for outside agencies
  7. Monitor attendance phone line
  8. Prepare and communicate daily student absentee list to staff (including absence, unlawful absence, unexcused tardy, excused tardy, vacations, early dismissal, nurse exclusion, and external suspension)
  9. Prepare and distribute attendance letters to notify parents of cumulative attendance concerns in a timely fashion
  10. Prepare and distribute notifications of violations and citations, etc. in coordination with caseworker and/or designated administrator
  11. Prepare and provide attendance sheets for homeroom teachers
  12. Be proficient in Microsoft Office (ie. PPT, Excel, Word, etc)
  13. Other duties as assigned by administrator(s)

Minimum Qualifications:

The qualifications listed below represent the minimum levels of education, training, skills, and abilities required for this position.

• High school diploma or equivalent necessary
• Proficiency in the use of technology for individual communication and research
• Possess effective interpersonal skills with the ability to interface diplomatically with teachers, administrators, parents, students, support staff and outside professional contacts
• Ability to perform essential physical and functional job requirements, including:
• Using hands to handle office equipment and materials; speaking and hearing effectively.
• Sitting for extended periods, with occasional standing, walking, stooping, kneeling, or crouching.
• Lifting and/or moving up to 25 pounds.
• Maintaining focus, attention to detail, and sound judgment in a fast-paced environment.

Reporting Relationships:

• Reports directly to the designated administrator
• Works cooperatively with administrators, supervisors, staff, parents, and other stakeholders to fulfill job responsibilities.

Terms of Employment:

• This is a 10-month position.
• Salary (step/level placement) and benefits are determined in accordance with the current Collective Bargaining Agreement.

Representation:

West Chester Area School District employees fall into the following groups:

• West Chester Area Education Association (Teachers, Instructional Coaches, and Long-Term Substitutes)
• West Chester Area Education Support Professionals Association (Paraprofessionals, Secretaries, Clerks, Technicians, and Specialists)
• West Chester Area School District Act 93 Administrators’ Compensation Plan
• West Chester Service Support Professionals (Facilities and Operations Staff Members)
• Non-Bargaining Members (Supervisory, Technical, and Confidential Employees)

This position is represented by West Chester Area Education Support Professionals Association (Paraprofessionals, Secretaries, Clerks, Technicians, and Specialists). 

Disclaimers and Affirmations

The West Chester Area School District provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 104 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.