Temporary Finance Supervisor

The Position

Essential Functions

All areas:

• Performs a variety of supervisory tasks involving simple to complex governmental accounting and reporting and provides direct supervision over paraprofessional, technical and/or clerical staff;
• Develops and interprets accounting and reporting policies and procedures and ensures compliance with Park District policies and procedures and federal, state and locals laws, and regulations;
• Prepares and maintains procedure manuals, records and reports;
• Monitors automated accounting/financial system and reports for accuracy, and assists user departments in the use of such systems;
• Performs required reporting and payments in accordance with federal, state and local laws, rule and regulations;
• Supervises, trains, develops, and evaluates staff;
• Performs related duties as assigned.

Payroll:

• Plans, organizes and directs the establishment of payroll records for employee compensation in the payroll function;
• Reviews and analyzes payroll documents for payroll processing;
• Processes and validates payments to employees;
• Processes and reconciles workers’ compensation paperwork for job injury leave employees;
• Coordinates with the Legal and Human Resources departments pertaining to subpoenas and/or inquiries for employee records;
• Prepares CalPERS retirement payroll reporting and reconciling of records;
• Prepares, reports, and transmits W-2s;
• Applies Memorandum of Understandings (MOU) to payroll processing regarding timecards and payroll;
• Generates retroactive payroll for MOU settlements;
• Performs related duties as assigned.

Accounts Payable/Purchasing:

• Plans, organizes, directs, and participates in the review of requests for payment in accounts payable function;
• Reviews and analyzes contracts for payment agreements;
• Reviews and approves purchase requisitions/orders and processes and validates payments to vendors and/or employees;
• Provides instruction and trains employees on purchase order requests, purchase order balance and budget blocks, and invoice approval;
• Explains finance policies and guidelines as they relate to contracts, bidding, and purchase order and payment requirements;
• Evaluates and qualifies purchase order roll requests;
• Validates vendors and transactions to issue, report and transmit Form 1099s;
• Addresses and resolves over-spent budgets as they relate to payment processing;
• Coordinates review and approval of monthly purchase card transactions;
• Validates purchase card reports and posts transactions to general ledger; and performs related duties as assigned.

Minimum Qualifications

Education: A Bachelor's degree from an accredited college or university with major

coursework in accounting or a related field;

AND

Experience: Three years of progressively responsible government accounting

experience, including one year in a lead or supervisory capacity

over technical, paraprofessional and/or clerical accounting staff.

Knowledge of:

• Governmental accounting and purchasing principles; payroll law and taxes;
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to:

• Supervise, train, motivate and develop subordinates;
• Apply governmental accounting and purchasing principles and practices;
• Work independently;
• Exhibit good analytical, writing and communication skills;
• Research taxability questions through the appropriate agencies;
• Navigate pertinent agency websites and upload reports as needed;
• Understand and apply Memoranda of Understanding (MOU) to payroll processing regarding timecards and payroll;
• Generate retroactive payroll for MOU settlements;
• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications; communicate clearly and concisely, both orally and in writing;
• Establish and maintain effective working relationships with those contacted in the course of work at all levels, including a culturally diverse general public, with a focus on quality service to internal staff and external customers.

For information regarding the District's applicable benefits package, please visit http://www.ebparks.org/about/jobs/resources/default.htm.

For temporary and/or on-call assignments, there are no benefits offered.