Program Coordinator

About East Bay Center for the Performing Arts

East Bay Center for the Performing Arts (the “Center”) was founded in Richmond, California immediately after the assassination of Dr. Martin Luther King, Jr. in 1968 as a response to the unrest, anger, frustration, and need for change. Today, our foundational values remain rooted in civil rights, equity, and justice.

The Center has a deep history of serving Richmond children and youth with music, theater and dance training, new artistic work, and community gatherings that are reflective of the richness and diversity of the local population. Last year, the Center served approximately 3,500 youth in 17 schools and 300 students at our main site through private lessons and tuition-free group classes. The Center’s staff consists of 25 administrative staff and approximately 70 – 75 faculty. They are passionate and committed to the values and established goals, and they have a deep understanding of the cultural assets that are present in the community.

About the Position

Under the direction of the Associate Director of Student Development and Training, the Program Coordinator is responsible for planning, coordinating, and overseeing program activities, including scheduling and managing Teaching Artists, tracking progress, and communicating with Center staff to ensure programs meet organizational goals. Key responsibilities also include ensuring high quality programming at the Center’s Main Site, preparing reports, assisting with marketing and outreach, resolving conflicts, and adapting to unforeseen challenges to keep programs running smoothly and effectively.

The incumbent will coordinate and implement effective, age-appropriate performing arts classes, with a focus on the Center’s Young Artist Diploma Program (YADP). This will include supervising and supporting Teaching Artists and 2 Program Assistants, the administration of logistics at the front desk, schedules, and calendars, communication with students and families, and performing key duties at the front desk.

Scope

The Program Coordinator is one of the first points of contact for Center Teaching Artists, students, and families. They will oversee designated performing arts classes and supervise up to 10 Teaching Artists and 2 Program Assistants, scheduling, leading communication efforts with faculty, students, and families, finding substitute teachers as needed, coordinating concerts, and observing/providing feedback to teaching artists, as well as supporting the overall operations. The Program Coordinator may teach group classes or private lessons as needed. Responsibilities also include opening and closing the building as needed.

This section may not include all the duties listed, nor do the examples cover all the duties which the incumbent may be required to perform. Incumbent may perform other related duties at the equivalent level.

Key Responsibilities

• Supervise and direct the work of up to 10 Faculty at the main site and 2 Program Assistants
• Observe and provide regular feedback to Teaching Artists
• Oversee payroll for designated supervisees.
• Coordinate designated student performances with faculty, staff, students, and families (including Senior Recitals)
• Ensure that Center enrollment systems and operations function efficiently and effectively for all students and families in the Young Artist Diploma Program (YADP).
• Coordinate YADP recruitment and registration in collaboration with onsite management team.
• Oversee communication with YADP students and families regarding classes, artistic progress, performances, and special events.
• Conduct and facilitate regular support for the YADP students, including day-to-day counseling, artistic guidance, academic referrals, and referring students who need support to the Student Support Services Coordinator.
• Coordinate Summer Intensive Internship program, including recruitment, hiring/onboarding, supervising, and evaluating interns.
• Support Daily Program Operations
• Act as one of the primary points of contact for students, families, and faculty for Saturday classes
• Ensure that Saturday classes run smoothly and that staff and faculty are equipped with what they need to effectively teach, i.e., materials/supplies, class lists
• Perform building opening and closing procedures
• Assist with classroom setup as needed
• Teach and/or substitute classes as needed

Knowledge and Skills (typically required of the position):

• Ability to effectively train and onboard new Teaching Artist
• Passion for the arts and high-level proficiency in the performing arts, including experience as a Teaching Artist
• Experience working in under-resourced communities with socio-economic, racial and culturally diverse classroom settings
• Ability to effectively manage large groups of students
• Experience coordinating performances and recitals
• A demonstrated ability to work with children in a caring and respectful manner to create a joyful, caring classroom environment where instructional time includes community building, conflict resolution, skill-building, and empowering students.
• Experience working with administrative teams, including use of administrative tools (payroll systems, excel, google docs/sheets, etc.).
• Maturity, humility, strong work ethic, sense of humor, collaborative nature, and a can-do attitude.
• Belief that all students can express themselves artistically and achieve at high levels.
• Strong written and verbal skills with the ability to communicate to a diverse audience.
• Ability to supervise and manage others and experience and training in performance management concepts.

Education and Training:

• Minimum of five (5) years of experience working with children and youth in teaching the arts.
• A bachelor’s degree; teaching credential or Master’s a plus.
• Experience working with a diverse group of Teaching Artists.
• Minimum of three (3) years’ experience supervising staff

Work Schedule:

• Monday – Thursday, 12:30 pm -9:00 pm; Saturdays, 8:30 am -5:00 pm

Supervision:

• Superviseup to 10 faculty members and 2 Program Assistants

Compensation:

$31.75/hr. - $34.00 /hr. (admin rate); $60.00 /hr. (group class teaching rate); $55/hr. (private lesson rate)

Other Requirements:

• Must successfully pass a comprehensive Criminal Background Check
• Must be able to provide valid I-9 documents to determine proof of eligibility to work in the United States.

Application Process:

If interested, please submit the following documents:

• Resume and cover letter as a Word or PDF document
• A list of three professional references
• Send documents via email to Deborah Preston, Human Resources Director – Deborah.preston@eastbaycenter.org
• Please include in the subject l_ine: Program Coordinator_

Please note that failure to submit the required documents may disqualify you from further consideration.

East Bay Center for the Performing Arts is an Equal Opportunity Employer

Job Type: Full-time

Pay: $66,040.00 - $70,720.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Vision insurance

Work Location: In person

Salary : $66,040 - $70,720