What are the responsibilities and job description for the Administrative Coordinator position at Early Learning Coalition of Southwest Florida?
About Us
The Early Learning Coalition of Southwest Florida partners with families, early childhood educators, and community organizations to support children across Collier, Glades, Hendry, and Lee Counties. Our work prepares children for kindergarten, strengthens the communities we serve, and supports the region’s long-term workforce and economic development.
We foster a collaborative, mission-driven culture that values integrity, professional growth, and service.
About the Role
We are seeking a highly organized, detail-oriented Administrative Coordinator to provide direct support to the Chief Executive Officer and Board of Directors.
This is a high-trust, high-visibility role responsible for managing executive scheduling, coordinating board and committee meetings, preparing professional communications, and ensuring smooth day-to-day administrative operations.
This role is ideal for someone who thrives behind the scenes, keeping leaders organized, information flowing, and operations running seamlessly.
What You’ll Do
- Manage the CEO’s calendar, meetings, and travel logistics
- Coordinate Board of Directors and committee meetings (agendas, materials, minutes, logistics)
- Prepare and review professional documents, reports, and correspondence
- Compile and organize materials for executive and board-level presentations
- Maintain official records, files, and organizational documents
- Support meeting logistics, including scheduling, setup, and follow-up
- Serve as a liaison across departments to ensure timely communication and coordination
- Assist with administrative processes such as document routing, mail, and office operations
- Support special projects and assignments on behalf of the CEO
What We’re Looking For
Required:
- Associate degree in Business Administration or related field
- 3 years of administrative experience, including executive-level support
- Strong organizational and time management skills
- Excellent written and verbal communication skills
Preferred:
- Experience supporting senior leadership or a board of directors
- Experience in a nonprofit or public sector environment
- Bachelor’s degree
Additional Requirements
- Valid Florida driver’s license and reliable transportation
- Ability to obtain the Florida Notary Public designation within 6 months
- Ability to travel locally (with occasional evenings/weekends)
- Successful completion of Level 2 background screening, E-Verify, and drug screening
Benefits
- Health, dental, and vision insurance
- 401(k) with employer match
- Life and disability insurance
- Flexible spending account
- Paid time off
Work Location
This position is an in-person position based in Fort Myers, FL.
Why Join Us
- Play a key role in supporting executive leadership and board governance
- Be part of a mission-driven organization serving children and families
- Work in a collaborative, professional environment
- Opportunities for growth within a structured organization
Equal Opportunity Employer
The Early Learning Coalition of Southwest Florida is an Equal Opportunity Employer and provides reasonable accommodations in accordance with the Americans with Disabilities Act.
How to Apply
Apply through really with your resume.
Job Type: Full-time
Pay: $49,440.00 - $58,710.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Work Location: In person
Salary : $49,440 - $58,710