Early Elementary School Secretary

Godfrey-Lee Public Schools

Job Description

Elementary School Secretary

Position Title:       Elementary School Secretary

Department:       ECC School

Reports To:       ECC School Principal

Job Classification: GLSSA Secretary - Level I Classification

Pay Scale: $16.00 - $20.90 

Hours: Full time - 40 hours per week (School Year Only)

SUMMARY:  

Serves as confidential secretary to the principal and as a facilitator for the school/public being served. Bilingual Spanish is preferred.

ESSENTIAL DUTIES AND RESPONSIBILITIES  Other duties may be assigned.

• Serves as confidential secretary to the Elementary School Principal
• Maintains school records, files, and related requirements for building Principal
• Supports the Principal with all functions related to the evaluation of certified and support staff
• Compiles accurate pupil accounting records and membership reports and prepares reports for Central Office
• Greets all visitors
• Responsible for all incoming correspondence, including letters, emails, faxes, phone calls
• Types, prepares, distributes, and files records/reports, correspondence etc. related to building functions and principal needs
• Responsible for budget account management functions including requisitions, invoices, reimbursements, deposits, timesheets, conference requests
• Collects and maintains accurate records with regard to locks and lost and damaged books.
• Maintains schedule of appointments for Principal
• Supervises student aides assigned to school office
• Assists Principal with all functions related to practice, ceremony, special programs, etc.
• Compiles and maintains record of emergency drills to be provided to Central Office and Intermediate School District
• Compiles and types student/staff handbook
• Assists with distribution of report cards
• Assigns lockers for hall and gym and maintain record of assignment
• Responsible for all functions associated with substitute teachers, internal or external

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:

• Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.
• Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and partners of the District.
• Has demonstrated experience as a leader for equity and/or has evidence of success in closing opportunity gaps for students of color.
• Ability to nurture a school environment that celebrates, respects, and values diversity, where teaching and learning are made relevant and meaningful to students

SUPERVISORY RESPONSIBILITIES:

Supervises student aides assigned to the school office

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma or general education degree (GED) and one year previous office experience required.  Some college preferred and coursework in typing/word processing, office procedures, and bookkeeping is desirable. 

LANGUAGE SKILLS: 

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before parents, staff and students. Spanish speaking ability is preferred. 

MATHEMATICAL SKILLS:  

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY: 

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:

Strong organizational skills and ability to work cooperatively with building staff required.  Ability to relate to school age children, parents, and community members is required.  Demonstrated ability to operate a personal computer and accurate word processing skills.  Willingness to learn school-related software applications.  Ability to communicate clearly and concisely, both orally and in writing.  Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is almost continuously required to sit, and talk or hear.  The employee is occasionally required to walk and stand.   The employee is occasionally required to reach with hands and continuously will repeat the same hand, arm or finger motion many times as in typing.  Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

The noise level in the work environment is acceptable to this particular environment.  However, the noise level can vary depending upon daily activity but will still remain within the acceptable noise level range.   The employee continuously is interacting with the public, staff and students.  The employee frequently will be required to meet multiple demands from several people.

Godfrey-Lee Public Schools is an equal opportunity educational institution. It is our expressed policy that no person shall be unlawfully excluded from participation, be denied benefits of, or otherwise subjected to discrimination in employment on the basis of race, color, religion, marital status, national origin, sex, age or handicap/disability in its activities or programs as required by Title VI, Title IX and Section 504. Any person believing that the Godfrey-Lee Public Schools or any part of the school organization has inadequately applied the principles and/or regulations of (1) Title IX of the Education Amendment Act of 1972, (2) Section 504 of the Rehabilitation Act of 1973, (3) the Age Discrimination Act of 1975, and (4) Title II of the Americans with Disability Act of 1990 may bring forward a complaint, which shall be referred to as a grievance, to Marcus Bradstreet, the local Coordinator at the following address: 1414 Burton St. SW Wyoming, MI 49509.

Salary : $16 - $21