What are the responsibilities and job description for the Part time-office secretary position at EARL J WEIL & SON INC?
Part-Time Office Secretary
Earl J. Weil and Son Plumbing
Earl J. Weil and Son Plumbing is a long-time, family-owned plumbing company built on quality workmanship, dependable service, and strong relationships with our customers. We are looking for a friendly, organized, and dependable Part-Time Office Secretary to join our team.
Responsibilities
- Answer and direct incoming phone calls in a friendly and professional manner
- Schedule plumbing service calls and coordinate appointments
- Assist customers with questions and general inquiries
- Maintain customer records and work orders
- Enter and update information in QuickBooks Online
- Prepare and send customer invoices through QuickBooks Online
- Record payments and assist with accounts receivable
- Assist with basic bookkeeping and maintaining accurate financial records
- Handle general office correspondence, data entry, filing, and paperwork
- Communicate with technicians and help keep daily schedules organized
- Provide a welcoming and professional experience for our customers
Requirements
- Previous experience using QuickBooks Online is strongly preferred
- Previous office, bookkeeping, receptionist, or customer service experience preferred
- Comfortable working with invoices, payments, customer accounts, and basic bookkeeping
- Strong computer skills and ability to learn new software and systems
- Excellent communication and telephone skills
- Friendly, professional, and courteous personality
- Strong organizational skills and attention to detail
- Reliable and dependable
- Ability to multitask and stay organized in a busy office environment
- Plumbing or home-service industry experience is a plus, but not required
Position Details
Position: Part-Time Office Secretary
Company: Earl J. Weil and Son Plumbing
Schedule: Part-time; hours to be discussed
Experience: QuickBooks Online, office, and bookkeeping experience preferred.
Company: Earl J. Weil and Son Plumbing
Schedule: Part-time; hours to be discussed
Experience: QuickBooks Online, office, and bookkeeping experience preferred.
Why Join Us?
As a long-time family-owned company, we value our employees and believe in treating our team and customers like family. We are looking for someone dependable and personable who takes pride in their work and would enjoy becoming a valued part of our team.
If you are organized, dependable, and enjoy working with people, we would love to hear from you!