What are the responsibilities and job description for the Account Payable position at Eagle Labs, Inc?
About the Role
The Accounts Payable Coordinator supports the finance team by ensuring timely and accurate processing of vendor invoices, employee expenses, and payments. This role helps maintain strong internal controls, supports month-end close, and builds positive relationships with internal teams and external suppliers.
Key Responsibilities
- Process high-volume vendor invoices with accuracy and proper coding.
- Verify purchase orders, receipts, and approvals in accordance with company policies.
- Prepare and execute weekly payment runs (ACH, checks, wires).
- Maintain vendor records and handle onboarding and W-9 collection.
- Reconcile vendor statements and resolve discrepancies.
- Respond to internal and external inquiries regarding invoice status and payments.
- Assist with month-end close, including accruals and AP aging review.
- Support audits by preparing documentation and reports.
Qualifications
- 1–3 years of accounts payable or general accounting experience.
- Familiarity with ERP or accounting systems (SAP and Quickbooks a Plus).
- Strong attention to detail and organizational skills.
- Ability to manage deadlines and handle multiple priorities.
- Proficient in Excel and general financial reporting tools.
- Strong communication and customer service mindset.
Preferred
- Experience with 3‑way matching processes.
- Knowledge of GAAP basics.
- Exposure to workflow automation tools.
If you want, I can tailor this to your company, industry, or seniority level.