AR/AP Associate I

SUMMARY

The Accounting Services Associate supports the activities of the Accounts Receivable and Accounts Payable teams under the direction of the Accounting Services Manager. The Associate ensures that the highest quality processing of customer payments and vendor invoices are carried out with efficiency, timeliness, and accuracy. All work is accomplished in accordance with EAA values, policies, and procedures.

1. Process revenue transactions, including invoice generation and posting of cash, checks, electronic deposits, lockbox transactions, credit card receipts and other income sources.
2. Process cancellations, adjustments and refund requests.
3. Research & resolve payment discrepancies
4. Prepare bank deposits
5. Reconcile vendor statements and collaborate with manager to resolve balances & credits.
6. Enter invoices and check requests into system
7. Develop working knowledge of EAA’s GL account structure, including subsidiaries, natural accounts and segment codes
8. Enter employee expense reports and verify supporting documentation
9. Assist with weekly check runs and distribution of checks as needed.
10. Retrieve billing and remittance data from a variety of external sources
11. Maintain shared financial spreadsheets
12. Create new vendor, member and customer records in appropriate software applications, and complete updates as needed.
13. Assist with month and year-end closings
14. Provide back-up support for shared email inboxes
15. Assist with documenting and updating AP and AR procedures
16. Provide professional support to vendors, members, customers and partners through phone and electronic communication means.
17. Provide Finance Department support during EAA AirVenture and related events
18. Embraces and supports the EAA mission and performs safe practices in the workplace and aviation environment.
19. All other duties as assigned

MINIMUM QUALIFICATIONS

• Associate degree in Accounting
• Minimum of one to three years accounts receivable, accounts payable, or general accounting experience.
• Knowledge of accounting practices, techniques and terminology
• Ability to perform accurate high volume alpha and numeric data entry
• Excellent interpersonal and communication skills, organizational skills and attention to detail
• Microsoft Office: Word, Excel, and Outlook

PREFERRED QUALIFICATIONS

• Aptify or other related CRM experience a plus
• Oracle NetSuite or other related accounting software a plus
• Prior experience with inventory control systems, purchase orders, and receiving

PHYSICAL REQUIREMENTS

Typical office setting. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Preparation for AirVenture or other events may require lifting up to 50 lbs occasionally, standing and walking for extended periods of time while bending, squatting, kneeling, twisting, and push and pull motions.

EEO STATEMENT

EAA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.