What are the responsibilities and job description for the Accounts Payable Clerk position at EA Team Inc.?
- Job Title: AP Clerk
- Duration: 6 months contract with (possible extension)
- Work Location:4161 E 7th Avenue, Tampa, FL, 33605
- Hybrid work model: 3 days in-office (Tampa, FL) and 2 days remote
Syspro experience would be great or ERP experience
* Familiar with the Freight process, DOL, logistics, and understanding freight Bill
* Posting up 80-100 invoices per day
* Someone one ok with a manual process until go live of new system Traild
* Traild system experience a plus
* PO experience, focusing more on Freight.
* Attention to detail.
Job Summary:
We are seeking a detail-oriented and highly organized Accounts Payable Specialist to join our finance team. This role is responsible for high-volume invoice processing, accurate general ledger coding, and ensuring proper three-way matching, with a strong focus on freight vendors and Bills of Lading (BOLs).
The ideal candidate thrives in a fast-paced environment, maintains accuracy under pressure, and has experience handling large invoice volumes daily.
Key Responsibilities:
- Process 80100 invoices per day accurately and in a timely manner
- Perform three-way matching (purchase order, receipt, and invoice) to ensure proper authorization and accuracy
- Apply correct general ledger (GL) coding to all invoices
- Review and process invoices related to freight vendors, ensuring supporting documentation such as Bills of Lading (BOLs) are complete and accurate
- Investigate and resolve invoice discrepancies, including pricing, quantity, and freight charges
- Communicate with vendors and internal departments to resolve issues and maintain strong working relationships
- Ensure compliance with company policies and internal controls
- Assist with month-end close tasks related to accounts payable
- Maintain organized records and documentation for audit purposes
Qualifications
2 years of accounts payable experience, preferably in a high-volume environment
Strong understanding of GL coding and accounting principles
Experience with three-way matching processes
Familiarity with freight invoices and BOL documentation highly preferred
High level of attention to detail and accuracy
Strong organizational and time management skills
Proficiency in accounting systems and Microsoft Excel
Ability to work independently and meet daily processing targets
---
Preferred Skills
Experience working with ERP systems (e.g., SYSPRO, SAP, Oracle, NetSuite, etc.)
Background in logistics, transportation, or distribution industries
Strong problem-solving and analytical skills
---
Work Schedule
Hybrid work model: 3 days in-office (Tampa, FL) and 2 days remote
Standard business hours with flexibility to meet deadlines and month-end close requirements
Job Type: Contract
Pay: $20.00 - $22.00 per hour
Work Location: Hybrid remote in Tampa, FL 33605
Salary : $20 - $22