What are the responsibilities and job description for the Office Manager position at E4H Environments for Health Architecture | a MOREgroup brand?
About MOREgroup
MOREgroup is a family of architecture, design, and engineering brands that collaborate with passion and purpose to serve communities across the nation. We are proud to focus on spaces that make a profound contribution to a strong social infrastructure where generations thrive. Our practices work with healthcare, education, and civic architecture clients to create environments that inspire. Every employee plays a role in that mission, and together, we are MORE.
Some of the things you can expect working at MOREgroup…
- Contributing to a passionate, energetic team within a growing company.
- Training and professional development to support career growth.
- MORE opportunities to impact the communities we collectively serve.
Position Summary
We are seeking an engaging Office Manager to support our Chantilly office and Southeast regional locations. This role is responsible for driving efficient office operations while fostering a positive, high-performing workplace culture.
This is more than a traditional administrative role. You’ll be a trusted partner for regional leadership, helping create an exceptional employee experience while ensuring our offices operate efficiently and consistently. From supporting new team members and coordinating facilities to driving culture initiatives and operational excellence, you’ll be at the center of what makes our workplace successful.
If you’re an organized, proactive professional who enjoys building relationships, solving problems, and creating a welcoming environment where people can do their best work, we’d love to meet you.
Responsibilities
Office & Regional Operations
- Oversee the daily operations of the Chantilly office, ensuring a professional, efficient, and welcoming workplace.
- Serve as the primary administrative partner for Southeast offices, providing support across multiple locations (including occasional travel).
- Partner with regional leaders to coordinate communications, operational initiatives, and office standards across the Southeast region.
- Serve as the primary liaison with building management and vendors to maintain high service standards.
- Maintain a clean, organized, and professional office environment, including conference rooms and common areas.
- Coordinate office services, supplies, mail, meeting logistics, and facility maintenance.
- Collaborate with Office Managers across MOREgroup to share best practices and support firmwide initiatives.
Culture & Employee Experience
- Partner with HR and IT to deliver a seamless onboarding experience for new team members.
- Support engagement initiatives and office events that foster a positive workplace culture.
- Communicate office updates, facility information, and employee initiatives through multiple communication channels.
- Serve as a trusted resource by connecting employees with the appropriate internal teams.
- Support emergency preparedness and office communication protocols.
Administrative Support
- Deliver exceptional customer service to employees, clients, visitors, and vendors.
- Support Principals and project teams with administrative coordination.
- Participate in Practice Coordination meetings and assist with follow-up activities.
- Maintain office records, filing systems, and document archives.
Qualifications & Skills
- Bachelor’s degree in business administration, communications, hospitality, or a related field preferred and 3-5 years of progressive experience in office management, operations, or administrative leadership roles.
- Strong written and verbal communication skills, with excellent attention to detail.
- Highly organized and proactive, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Strong interpersonal skills with the ability to build trust and credibility across teams and stakeholders at all levels of the organization.
- Solutions-oriented mindset with the ability to anticipate needs, resolve issues, and adapt quickly to evolving priorities.
- Demonstrated ability to maintain discretion and professionalism when handling sensitive or confidential information.
- Proficient to advanced knowledge of Microsoft Office programs.
Location
- Onsite Position in Chantilly, VA
Benefits
- Medical, dental, life, and vision insurance
- 401(k) plan with employer match
- Paid time off and paid holidays
- Paid parental leave
- Long-term and short-term disability
- Training and professional development opportunities