Secretary Treasurer

General Statement:

The Secretary/Treasurer of the Pleasant Valley and Lake Canal Company (PVLCC) is responsible for the financial operations and record-keeping of the Company. This position supports the Board of Directors by maintaining accurate records, managing finances, and ensuring compliance with Company bylaws and applicable water regulations. The Secretary/Treasurer shall work in conjunction with the Ditch Superintendent and serves under the supervision and guidance of the PVLCC Board through the Board President.

Duties and Responsibilities:

Administrative (Secretary) Duties

• Prepare meeting agendas, annual meeting materials, and notices in accordance with Company bylaws
• Coordinate and attend monthly Board meetings (or other Board meetings as required) and the Annual Shareholder Meeting
• Prepare, distribute, and maintain accurate minutes of Board and Shareholder meetings
• Maintain official Company records, including bylaws, maps, easements, deeds, and water rights documents
• Manage correspondence and filings with shareholders, legal counsel, consultants, and governmental agencies (e.g., Division Engineer, Water Commissioner, Larimer County)
• Update and maintain the shareholder ledger, contact information, and ownership transfer records
• File required reports and maintain the Company's good standing with the State of Colorado

Financial (Treasurer) Duties

• Manage all Company financial accounts, receipts, and disbursements
• Prepare and issue annual assessments and other shareholder billings
• Pay approved invoices and maintain records of all financial transactions
• Collect, record, and deposit payments; reconcile accounts monthly
• Prepare and present financial reports for the Board and shareholders
• Assist in the preparation of the annual operating budget and financial forecasts
• Coordinate with accountants or auditors for annual reviews and tax filings
• Oversee insurance policies and renewals

General / Additional Duties

• Support the Board with administrative and operational coordination as needed
• Maintain confidentiality of financial and shareholder information
• Ensure the Company operates in compliance with bylaws and relevant state water laws
• Perform other related duties as assigned by the Board of Directors and/or the Ditch Superintendent

Qualifications

• Experience in bookkeeping, accounting, and administrative management required
• Proficiency with QuickBooks, Excel, and general office software
• Knowledge of irrigation systems, agricultural water management, and water rights preferred
• Excellent organization, communication, and attention to detail
• Ability to work independently and manage time effectively
• High School degree

Work Schedule

• Flexible, part-time position averaging 20-25 hours per month depending on season and workload
• Attendance required at regular Board meetings and the Annual Shareholders Meeting

PVLCC is an equal employment opportunity employer.

Pay: $12, $16,000.00 per year

Work Location: Remote

Salary : $12,000 - $16,000