Director, Facilities & Vendor Management

The operations of the organization include two campuses with three schools: elementary, middle, and high school. The Director, Facilities & Vendor Management is a key leader for E.L. Haynes’ overall operations strategy and implementation. The person will provide direct oversight for three building facilities and maintenance for all 3 schools, including maintenance, security and food services staff to ensure the attainment of E.L. Haynes’ organizational goals.

The Director, Facilities & Vendor Management will supervise all aspects of the operational life cycle including: HVAC servicing and upkeep, procurement and contract management for all external vendors, health and safety of students and staff, and ensure the compliance of local/federal laws and regulations for student meals services. The Director, Facilities & Vendor Management will report to the Chief of Finance and Operations(CFO). The duties of this position are many and varied. They require an individual who can prioritize multiple tasks, work in a fast paced environment, and inform decision making at the highest levels of the organization.

As Director, Facilities & Vendor Management, the person will play a pivotal role in maintaining a safe, clean, and functional environment conducive to learning. Reporting to the CFO, they will oversee all aspects of HVAC systems, maintenance, cleanliness, security and vendor supervision across the campus.

Day-to-Day Facilities Maintenance & Project Management - 30%

• Implement a comprehensive facilities maintenance strategy and program, inclusive of regularly scheduled and tracked preventive maintenance, repairs, and upgrades, to ensure the optimal functioning of all the elementary, middle, and high schools
• Stay abreast of industry, national and D.C. best practices and technological advancements to enhance HVAC efficiency and sustainability;
• Monitor, troubleshoot, and ensure the proper functioning of heating, ventilation, and air conditioning (HVAC) systems throughout the school facilities. Plan and schedule maintenance activities, ensuring minimal disruption to instructional activities and events;
• Coordinate and prioritize work orders, ensuring timely completion and addressing urgent issues promptly;
• Conduct regular inspections of facilities to identify maintenance needs, safety hazards, and code violations, and take appropriate corrective actions;
• Serve as the primary liaison between Operations and campus Leadership Teams (operations and academic) and lead proactive communications with stakeholders related to facilities maintenance work;
• Manage and coordinate all (non-capital) construction projects and enforce building use agreement procedures;
• And be available to respond to emergency calls after hours and on weekends as needed.
  
  

Maintenance, Cleanliness and Sanitation Oversight - 20%

• Develop and implement a comprehensive, long-term maintenance strategy to uphold the integrity and longevity of all 3 school facilities, including buildings, grounds, and equipment;
• Manage a team of maintenance and facilities staff members to ensure implementation of a comprehensive maintenance program;
• Conduct routine inspections to identify maintenance needs and prioritize repairs accordingly;
• Coordinate with internal maintenance staff and external contractors to address issues promptly and cost-effectively;
• Establish and enforce high standards of cleanliness and sanitation to create a safe and hygienic environment for all E.L. Haynes students, staff, and visitors;
• Develop and implement cleaning schedules, protocols, and procedures to ensure consistent cleanliness across all campuses;
• And procure and manage cleaning supplies and equipment, ensuring adequate stock levels and proper utilization.
  
  

School Safety and Security Management - 20%

• Manage a team of E. L. Haynes security personnel to ensure the safety and security of students, staff, and visitors across all 3 schools;
• Develop and implement security procedures, protocols, and emergency response plans in collaboration with the Core Leadership Team, Academic Leaders MPD, EOM, DCFD and local law enforcement;
• Provide a strategy for regular training on security procedures, protocols, and emergency response plans to all necessary stakeholders;
• Conduct regular patrols and monitor surveillance systems to detect and deter unauthorized activity, vandalism, or safety hazards;
• Provide ongoing training and guidance to security staff on security best practices, crisis intervention, and conflict resolution techniques;
• And serve as the primary point of contact for security-related concerns, liaising with school administration, parents, and community stakeholders to address issues promptly and effectively.
  
  

Student Meal Services Management - 20%

• Oversee the planning, coordination, and execution of daily meal service for PreK 3 - 12 students across all 3 E.L. Haynes schools ensuring compliance with nutritional guidelines and dietary restrictions as set forth by NSLP, OSSE and D.C. laws;
• Manage a team of food and kitchen staff to ensure implementation of daily meal services;
• Manage inventory, procurement, and storage of food supplies in collaboration with vendors and staff to maintain adequate stock levels while minimizing waste and controlling costs;
• Supervise all food services staff across 3 schools, providing training, scheduling, and performance evaluations to ensure efficient operations and exceptional service;
• Collaborate with nutritionists, food vendors, and regulatory agencies to develop nutritious menus that meet federal, state, and local requirements while accommodating diverse dietary preferences and cultural considerations;
• And ensure all NSLP and OSSE billings are completed on time and accurately as per the E.L. Haynes financial guidelines.
  
  

Vendor Supervision and Monitoring - 10%

• Identify, select, and manage vendors and contractors for various facilities-related services, including maintenance, repair, cleaning, landscaping, security services and food services in D.C. and across the DC Public Charter Schools, DC Public Schools and non-profit sector;
• Negotiate annual contracts, review service agreements, and monitor vendor performance to ensure compliance with quality, cost, and timeline expectations including WL Gary, Luncheras, NCS, M&G and Bradcorp;
• And cultivate positive relationships with local and minority owned vendors, fostering a collaborative partnership to meet the evolving needs of the school community while adhering to the highest fiscal standards.
  
  

Qualifications

The Ideal Candidate will possess:

• A belief that all children, from every background, must receive an excellent, college-preparatory education, and are able to reach high levels of academic achievement
• 7-10 years of related work experience in a K-12 setting in related Operations, Engineering, Facilities Management and IT field required.
• Bachelor’s degree is preferred, with consideration for commensurate level of related work experience
• Strong knowledge of HVAC systems, maintenance best practices, and cleaning protocols. Proficiency in vendor management, contract negotiation, and budget oversight.
• Availability for on-call and emergency duties at our school, ensuring prompt resolution of maintenance issues and safeguarding the campus environment
• Demonstrate prior effective leadership experience and staff management. Should be able to lead team members to consistently improve team efficiency and performance.
• Fully embraces serving students with English language learning and special needs.
• Demonstrated ability to build and keep strong relationships with diverse students and families
• Outstanding written and oral communication skills
• Demonstrated ability to communicate effectively with school leadership and executive team
• Ability to synthesize information/data and communicate it to decision makers
• Self-motivation, especially when juggling competing priorities
• Ability to think strategically, translate thoughts to action, and follow-through with all details
• Humility, a sense of humor, and flexibility in an entrepreneurial environment