Purchasing Coordinator

Job Title: Purchasing Coordinator

Department: Purchasing

Reports To: Corporate Buyer/VP of Purchasing

General Description Coordinates the office and clerical functions associated with the purchasing and distribution of merchandise and assists in vendor program evaluation and development for the Company by performing the following duties personally or in conjunction with other partners.  Some traveling may be required.

Essential Job Functions include the following, other duties may be assigned:

Job Duties must be able to perform the following duties in order to achieve essential job functions, other duties may be assigned:

Calling, faxing, emailing, or mailing to vendors assigned purchase orders

Monitors individual store inventory for program items that are being replaced with new items

Monitors purchase orders to ensure timely arrivals and distribution to the correct stores

Follow up with any supplier on delinquent arrival of purchase orders

Gathering supplier information needed to build new sku’s

Inputting supplier information into sku set up form

Ensure sku set up is complete and accurate

Data entry of assigned purchase orders & initial orders of new products

Works closely with accounts payables department for all purchase order receiver issues

Maintain correct program product costs in system

Maintain all information on company website 

Maintain all vendor and SKU information on intranet

Be proficient in the creation and use of Calculating Work Sheets

Performance Behaviors To perform the job successfully, an individual should demonstrate the following performance behaviors:

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities.

Teamwork - Balances team and individual responsibilities; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed.

Analysis of Data - The job deals with a large number of details.  It requires that details, data, and facts are analyzed and challenged prior to making decisions and that important decision-making data is maintained accurately for repeated examination as required.

Education and/or Experience                 

Bachelor's degree (B. A.) from four-year college or university; and minimum one to two years related experience and/or training; or equivalent combination of education and experience.

Language Skills                 

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills                 

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Computer Skills                 

To perform this job successfully, an individual should have knowledge of inventory and order processing systems; and intermediate to advanced skills with Microsoft Word, Excel, and PowerPoint; and knowledge of email systems and use of the internet.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include color vision.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.