Talent and HR Coordinator- Portland, OR

DZYNE Technologies is leading the future of autonomous defense. Based in Irvine, California, we develop and manufacture advanced airborne and ground-based defense solutions deployed in over 50 countries. Backed by U.S. Government Programs of Record, our technologies are field-proven. scalable, and production ready. We’re growing fast and looking for innovators ready to make an impact. At DZYNE, you’ll join a culture built on collaboration, integrity, and purpose. We celebrate wins, value diverse perspectives, and support every team member’s success.

Ready to do work that matters? Join us.

Position: Talent & HR Coordinator - Portland, OR

Location: Portland, OR

Work Schedule: This is a full-time, on-site position. The selected candidate is expected to work standard business hours at the designated work location and actively collaborate with cross-functional teams in person.

Position Overview

DZYNE is seeking a highly organized and personable individual to join our HR team as a Talent & HR Coordinator. While this role will be based in our Portland office, the position is an integral part of the company-wide HR and Talent team and will collaborate closely with HR colleagues across all locations. This role will be instrumental in ensuring that candidates have a seamless transition into our organization and that all employees have a positive and engaging experience throughout their tenure. The ideal candidate will possess excellent communication skills, attention to detail, and a passion for creating a supportive and inclusive workplace culture.

This individual will play a key role in ensuring that candidates have a seamless transition into our organization, starting at the recruitment phase. This individual will also support office administration functions to help maintain an efficient, welcoming, and professional Portland office environment. Overall, the individual will play a key part in supporting our recruitment efforts by assisting with scheduling interviews, coordinating candidate communications, and maintaining recruitment records. The Talent & HR Coordinator will seamlessly transition candidates to new hires, coordinate new hire onboarding schedules, and ensure that every step is flawlessly executed.

Key Responsibilities

Candidate Scheduling:

• Coordinate and schedule interviews between candidates and hiring managers, ensuring that all parties are informed of the details and logistics.
• Manage interview schedules, conference room bookings, and any necessary accommodations for candidates.
• Communicate effectively with candidates to provide necessary information and gather availability for interviews.
• Partner with internal stakeholders to provide a best-in-class experience from first interview to first day.
  
  

Candidate Communication

• Serve as the primary point of contact for candidates throughout the recruitment process, providing timely updates and responding to inquiries.
• Coordinate pre-interview communications, including confirmation emails, interview agendas, and any required documentation.
• Arrange travel for candidates who live outside of the area.
• Collect feedback from interviewers and candidates following interviews and ensure that all relevant parties are informed of outcomes.
  
  

Onboarding

• As an HR & Talent Coordinator, you will be responsible for managing the onboarding process for new employees.
• Execute comprehensive onboarding programs for new hires, including orientation sessions, training schedules, and introductions to key team members.
• Coordinate with various departments to ensure that new employees have the necessary resources and support to succeed in their roles.
• Act as a point of contact for new hires, addressing any questions or concerns they may have during the onboarding process.
• Continuously evaluate and refine onboarding processes to enhance the experience for new employees.
• Partner with internal stakeholders to provide a best-in-class experience.
• An appreciation for being a keeper of our brand and a passion for delivering a consistent, stellar employee experience.
  
  

Portland Office Administration

• Serve as the on-site point of contact for general office operations in the Portland office.
• Coordinate office logistics, including supply management, mail and package handling, and vendor communications.
• Support facility coordination (e.g., maintenance requests, security access, space setup, and visitor management).
• Assist with organizing local employee engagement activities, meetings, and company events.
• Ensure the office maintains a professional, organized, and welcoming atmosphere that reflects DZYNE’s culture and values.
• Liaise with the corporate HR and Operations teams to align Portland office needs with broader company initiatives.
  
  

Documentation And Compliance

• Ensure that all onboarding processes adhere to company policies and compliance requirements.
• Maintain accurate records of employee onboarding activities and documentation.
• Stay up to date on relevant employment laws and regulations, ensuring compliance in all HR practices.
  
  

Qualifications

• A bachelor's degree in human resources, business administration, or a related field is preferred.
• 2 years of experience in HR, with a focus on onboarding, employee engagement, talent acquisition or related areas.
• Effective communication skills are vital as this position interacts and coordinates with every department within DZYNE.
• Exceptional customer service skills
• To thrive in this role, you'll need a solid understanding of I-9 procedures and a background in HR practices.
• Experience as an HR/Talent coordinator or in a similar HR role.
• Experience with Applicant Tracking System (ATS), preferably Paycor/Newton.
• Experience with HR standard software, such as Paycor.
• The ability to work with sensitive and confidential information.
• Excellent verbal and written communication skills.
• Excellent organizational and time management skills.
• Must have a strong work ethic and a high level of professionalism.
• A high-level organization and attention to detail are an absolute must.
• Proven ability to interact with new hires and collaborate closely with the onboarding. team, peers, recruiters, and hiring managers to optimize the hiring process.
• Strong teamwork skills.
• 5 years of relevant work experience in a coordinator or administrative role.
• Knowledge of Microsoft Office software.
• Education/Licensure/Certification: High school Diploma or equivalent required.
  
  

Clearance Required: No

Travel: Not required.

Working Conditions: The diversity of work conditions may range from an environment where there is little or no physical discomfort, such as a general office environment or warehouse.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Must have the ability to stand, climb, and occasionally lift a minimum of 15 lbs.
• Regularly required to crouch and reach to install/move equipment by bending forward at the waist or by bending legs and spine
• Involves movement between departments, floors, and worksites to facilitate work.
• May be performing physical activities including, but not limited to, heavy lifting and moving of items, climbing in and out of equipment, crawling, and working outdoors.
  
  

Other Requirements

It is an essential requirement for the person in this role to have a legal right to work in the United States.

Salary: $56,000- $90,000 annually

Salary depends on relevant work experience, education, training, essential skills, and/or other factors such as specialized or high-demand professions. In addition to the annual salary, the position will be eligible for an annual bonus. The pay range for this job level is a general guideline only and not a guarantee of salary or annual bonus.

Benefits

Our benefits are DZYNE’ed for your overall health and financial wellness. DZYNE provides comprehensive medical, dental, and vision plans, employee life and accidental death, and disability, with all premiums for our employees paid for by DZYNE Technologies. DZYNE provides paid time off and paid holidays. Additionally, DZYNE offers a 401K plan with an employer match.

DZYNE Technologies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability, or protected veteran status. In addition to federal law requirements, DZYNE Technologies complies with applicable state and local laws governing nondiscrimination in employment in every location in which our company has facilities. This policy applies to all terms and conditions of employment.