Human Resources Coordinator

POSITION SUMMARY

The HR Coordinator – Employee Relations & Administration serves as a foundational resource for DZ Corporation's people operations. This role is primarily focused on supporting employee relations (ER) initiatives and maintaining the day-to-day administrative infrastructure of the HR function. The ideal candidate is highly organized, discreet, and confident navigating sensitive workplace matters.

KEY RESPONSIBILITIES

Employee Relations

·       Serve as a first point of contact for employee concerns, complaints, and general ER inquiries, escalating complex matters to the HR Manager as appropriate.

·       Assist with investigations into policy violations, workplace conflicts, and misconduct allegations, including gathering documentation, coordinating interviews, and maintaining case records.

·       Support the administration of Performance Improvement Plans (PIPs), corrective action documentation, and disciplinary processes in compliance with company policy and applicable law.

·       Track and manage ER cases in the HRIS, ensuring timely follow-up and resolution documentation.

·       Provide guidance to managers and employees on HR policies, procedures, and workplace conduct standards.

·       Monitor trends in ER issues and assist in developing proactive solutions, training, or policy updates.

·       Coordinate and support ADA accommodation requests, FMLA administration, and leave-of-absence processes in partnership with benefits and legal teams.

·       Assist with preparation for EEOC charges, unemployment hearings, or other external ER matters as directed.

HR Administration

·       Maintain accurate and up-to-date employee records within the HRIS, including new hire data, status changes, separations, and employment verifications.

·       Process and coordinate all personnel action forms (PAFs) for hires, transfers, promotions, and terminations.

·       Administer and track mandatory training completion (harassment prevention, safety, compliance), following up with employees and managers to ensure timely completion.

·       Manage HR document filing systems, ensuring compliance with retention policies and confidentiality standards.

·       Coordinate onboarding logistics, including offer letters, I-9 completion, background check tracking, and new hire orientation scheduling.

·       Administer offboarding processes, including exit interview coordination, COBRA notices, and final documentation.

·       Support the open enrollment process for benefits and serve as a resource for employee benefits questions throughout the year.

·       Generate and distribute standard HR reports including headcount, turnover, and leave tracking.

·       Respond to routine employment verification requests and unemployment claims.

·       Coordinate HR department calendars, meetings, and logistics for trainings or HR-sponsored events.

QUALIFICATIONS

Education & Experience

·       Associate degree in Human Resources, Business Administration, or a related field required; or equivalent combination of education and experience.

·       Minimum 2–3 years of HR experience, with demonstrated exposure to employee relations and HR administration.

·       Familiarity with federal and state employment law (Title VII, FMLA, ADA, FLSA) strongly preferred.

Skills & Competencies

·       High degree of discretion and professionalism when handling confidential or sensitive information.

·       Strong written and verbal communication skills; ability to engage empathetically with employees at all levels.

·       Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.

·       Detail-oriented with a high standard for accuracy in documentation and record-keeping.

·       Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

·       Ability to work independently and as part of a collaborative HR team.