Administration Specialist

Benefits/Perks

Small laid-back environment with flexibly

Been in business over 45 years

$21 to $24 per hour

Job Summary

Sales Rep company is looking to hire an Administrative Support Specialist in our small Rolling Meadows office. Potential candidates for this position will be responsible for providing general office support on a part-time basis. Duties include processing incoming purchase orders, while assisting customers and providing support to our outside sales representatives via email and telephone. This is an in-person position where you will have flexibility with days and hours. The ability to multitask, organizational skills, proficiency in Microsoft Office -notably Outlook and Excel, along with positive attitude and strong written and verbal skills are important.

Responsibilities

Verify, allocate and post incoming purchase orders

Manage online banking transactions and other banking transactions

Prepare sales reps commission reports

Assist customers with fixing their purchase orders

Assist with processing payroll

Reconcile bank statements

Prepare forecast for our principles

Work closely with colleagues who collaborate and support one another

Knowledge and Skill Requirements

Minimum 3 years’ office administration experience

Computer literacy, including proficiency with Microsoft Office, Word and Excel

Quickbooks knowledge is a plus

Maintain confidentiality in all aspects, be flexible and work according to the needs of the organization

Qualifications

Strong communication skills

Strong organizational skills and time management skills

Familiarity with computer programs, such as Microsoft Office

Anticipates needs and keeps things running smoothly

Take pride in being organized and detail-oriented

Reliable and able to work independently with minimal supervision