What are the responsibilities and job description for the Front Desk Administrator position at DynaTen Corporation?
About Us
Since 1980, DynaTen (a Comfort Systems USA Company) has been successfully providing Commercial Service and Construction Solutions to the greater North Texas market. We partner with our customers and understand that technical expertise and flawless execution is what they expect and what DynaTen consistently delivers. That is why customers continue to rely on DynaTen to be their chosen provider for HVAC, Plumbing and Building Automation Controls Service solutions. We offer tremendous long-term career opportunities, excellent benefits, and a positive work environment.
Position Summary
The Front Desk Administrator will work as the front-desk representative for the DynaTen Corporate Offices. This role is also responsible for ordering and maintaining supplies, coordinating local and regional meetings, and maintaining office supplies. This role service as the primary front-desk representative, ensuring smooth operations of the office, along with supporting the Executive Leadership team.
Principal Duties And Responsibilities
This is an in-office position 5 days a week, and is responsible for the front desk Monday through Thursday from 7:00am-4:30PM, and Fridays from 7:00am-4:00PM. Hours may be flexed or adjusted based upon local meetings, or other building needs.
Required Qualifications
DynaTen is an equal opportunity employer that is committed to diversifying its workforce. DynaTen, Inc does not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.
Since 1980, DynaTen (a Comfort Systems USA Company) has been successfully providing Commercial Service and Construction Solutions to the greater North Texas market. We partner with our customers and understand that technical expertise and flawless execution is what they expect and what DynaTen consistently delivers. That is why customers continue to rely on DynaTen to be their chosen provider for HVAC, Plumbing and Building Automation Controls Service solutions. We offer tremendous long-term career opportunities, excellent benefits, and a positive work environment.
Position Summary
The Front Desk Administrator will work as the front-desk representative for the DynaTen Corporate Offices. This role is also responsible for ordering and maintaining supplies, coordinating local and regional meetings, and maintaining office supplies. This role service as the primary front-desk representative, ensuring smooth operations of the office, along with supporting the Executive Leadership team.
Principal Duties And Responsibilities
- Performs office tasks including working the front desk, maintaining records, ordering supplies, and coordinating maintenance on office equipment and overseeing and managing the mailroom.
- Preforms clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
- Answers and transfers phone calls, screening when necessary.
- Arranges travel and accommodation for visiting guests.
- Coordinates and scheduled meetings and appointments for Sr. Leadership team.
- Welcomes and directs visitors and clients.
- Builds and maintain strong relationships with vendors.
- Plans and coordinate company events, including team outings, birthday celebrations, large group meetings, and annual celebrations.
- Coordinates with Marketing to keep company communication displays up-to-date.
- Performes additional duties as assinged by the Leadership Team.
This is an in-office position 5 days a week, and is responsible for the front desk Monday through Thursday from 7:00am-4:30PM, and Fridays from 7:00am-4:00PM. Hours may be flexed or adjusted based upon local meetings, or other building needs.
Required Qualifications
- Excellent Verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Extensive knowledge of office administration, clerical procedures and recordkeeping systems.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
- High school diploma required.
- At least five years of related experience required.
- Ability to work independently.
- Bachelor’s degree in business administration or related field preferred.
- Bilingual in Spanish preferred.
- Experience in Construction Industry preferred.
- Experience with Workday preferred.
- Experience with Coins preferred.
- Exceptional health, dental and vision insurance.
- Paid Employee Only Medical Coverage
- In house and manufacturer led training, leadership development
- Long-term career growth in operations, sales and/or leadership
- Comprehensive benefit package and employer sponsored memberships
- 401k match, PTO, Holiday Pay, and more
- Annual incentive program
DynaTen is an equal opportunity employer that is committed to diversifying its workforce. DynaTen, Inc does not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.
