Property Specialist

Position Title: Property/Supply Specialist

Classification: Non-Exempt

Reports To:  Administrative Services Director

SCA Code:  01191

Summary

Reports to the Administrative Services Director. Responsible for establishing records and maintaining control of all company-owned, government-furnished, and government-purchased accountable property used at the center. Determines availability of government surplus property for center use and coordinates disposal activities, in compliance with government and management directives.

Essential Functions

1.    Coordinates and conducts the quarterly and annual physical inventory of all Center equipment and reconciliation of the inventory to property records.

2.    Compiles all information obtained from researching records and physical inventory and prepares property data transmittal sheets to update and correct property listing and to maintain proper accountability.

3.    Ensures that surplus property on Center is properly reported to customers; coordinates all screening activities with other government agencies, Job Corps Centers, and Government Services Administration (GSA).

4.    Responsible for evaluating, movement, and reporting for disposition excess and surplus equipment and furnishings.

5.    Controls storage of all expendable and non-expendable property; prepares and controls property requirement lists.

6.    Screens surplus property and prepares transfer orders for equipment.

7.    Reviews all internal move orders generated on Center and controls data input to both the Department of Labor (DOL) and Center mechanized systems.

8.    Monitors purchase requisitions for accountable property; ensures that proper assignments are given account numbers, Property Requirement List (PRL) line-item numbers, schedule numbers, federal stock numbers, and property tag numbers as required.

9.    Supervises surplus government property sale as directed by the U.S. General Services Administration (GSA).

10.    Responsible for issuance of student clothing.  

11.    Clearly communicates and consistently models appropriate employability skills, including personal responsibility and computer fluency.

12.    Maintains accountability of property and students; adheres to safety practices.

13.    Reports instances of unethical behavior.

14.    Provides training to all new property custodians, as well as quarterly to all property custodians, on proper property management and handling protocols and expectations.

15.    Able to maintain a 75% or higher on employee scorecard.

16.    Identifies and reports environmental health and safety concerns found in the Warehouse and Property Department.

Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions.

Required Education & Experience

•    Bachelor’s degree in business administration or associated field preferred.

•    Directly related experience may be considered in lieu of formal education requirements.

Certifications/Competencies

•    Knowledge of shipping and inventory processes

•    Ability to promote the Career Success Standards (CSS) by modeling appropriate behaviors, mentoring students when necessary, and monitoring both positive and negative behaviors through interventions.

•    Strong organizational skills

•    Excellent writing and verbal communication skills

•    Computer proficiency: knowledge of inventory control software preferred.

Minimum Eligibility Qualifications

•    If the position requires driving, a valid driver's license in the state of employment with an acceptable driving record is required.

•    I-9 documentation required to verify authorization to work in the United States

•    Successfully pass a pre-employment (post offer) background check and drug test.