What are the responsibilities and job description for the Office Coordinator position at Dycus Heating and Air, Inc?
Overview
As an Office Coordinator for our HVAC company, you will be responsible for managing office operations, providing administrative support, and assisting with customer inquiries. You will play a vital role in ensuring efficient communication between our team members, clients, and suppliers, contributing to the overall success of our business.
Duties
- Manage incoming calls, emails, and mail correspondence, directing inquiries to the appropriate department or individual.
- Coordinate and schedule appointments for service calls, installations, and maintenance visits, ensuring timely responses to customer requests.
- Assist in preparing quotes, invoices, and purchase orders using accounting software or spreadsheets.
- Maintain organized filing systems for client records, contracts, and supplier information.
- Monitor inventory levels of office supplies and equipment, placing orders as needed.
- Coordinate with technicians and dispatchers to ensure efficient job allocation and scheduling.
- Handle customer inquiries and concerns in a professional and timely manner, providing excellent customer service.
- Support the sales team with administrative tasks, such as preparing sales reports and proposals.
- Collaborate with other departments to streamline office processes and improve overall efficiency.
Experience
- Proven experience in an office coordination or administrative role, preferably in the HVAC or related industry.
- Experience with Commercial Construction Project protocols and billing.
- Excellent communication skills, both written and verbal, with a customer-focused approach.
- Strong organizational and multitasking abilities, with a keen attention to DETAIL
- Proficiency in using office software such as Microsoft Office Suite (Word, Excel, Google) and accounting software (e.g., QuickBooks).
- Ability to work independently and collaboratively in a fast-paced environment.
- Knowledge of HVAC terminology and systems is a plus but not required (training will be provided).
- High school diploma or equivalent; additional certification or training in office administration is a bonus.
- We offer competitive compensation based on experience. This is a full-time position with a flex schedule work week of 4 10hr days. If you are a motivated individual who thrives in a fast-paced environment, we would love to hear from you. Please submit your resume and cover letter for consideration.
- PAY DOE
If you are looking for an opportunity to contribute to a dynamic team while enhancing your professional skills in an office setting, we encourage you to apply for the Office Coordinator position.
Job Type: Full-time
Pay: $26.00 - $32.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
License/Certification:
- Driver's License (Required)
Ability to Commute:
- Modesto, CA 95356 (Preferred)
Ability to Relocate:
- Modesto, CA 95356: Relocate before starting work (Preferred)
Work Location: In person
Salary : $26 - $32