Commercial Real Estate Executive Assistant

Location: Mar Vista, Los Angeles, CA (On-Site | Office-Based)

Schedule: Full-Time, 5–6 Days/Week | Flexible as Needed

Compensation: $6,000/Month (1099)

Position Overview

DWG Capital Group, is seeking a highly organized, transaction-focused Brokerage Operations & Executive Administrative Assistant to support our commercial real estate brokerage, industrial investment, and capital markets platform.

This role is ideal for someone with experience in CRE brokerage operations, transaction coordination, deal management, or CRE marketing, who can operate confidently in a fast-moving, deal-driven environment.

You will work directly with the CEO and brokerage team to manage pipelines, execute transactions, coordinate due diligence, prepare offering materials, and ensure that every deal—from listing through closing—is executed with institutional-level precision.

The ideal candidate brings real experience in CRE brokerage or transaction coordination and is committed to excellence, accuracy, and service.

Key Responsibilities

Brokerage Transaction Coordination

• Manage end-to-end transaction workflows across acquisitions, dispositions, and industrial investment deals.
• Coordinate escrow timelines, due diligence checklists, third-party vendors, title, lender communications, and deal milestones.
• Track all active listings, buyer/seller correspondence, LOIs, PSAs, and contingencies.
• Maintain accurate brokerage pipeline reports, commission tracking, and compliance files.
• Ensure all CRE documents are organized, executed, and delivered on schedule.

Brokerage Operations & Deal Execution

• Prepare and update offering memoranda, BOVs, property packages, and industrial investment decks.
• Conduct light financial analysis and market research to support pricing, underwriting, and listing preparation.
• Maintain CoStar, LoopNet, Crexi, MLS, and internal listing platforms with accurate property details and marketing updates.
• Coordinate property tours, client meetings, internal deal reviews, and broker-to-broker communications.
• Support contract execution, escrow openings, and closing coordination.

Executive Administrative Support

• Manage the CEO’s schedule, meeting flow, inbox, materials, and travel logistics.
• Step into key brokerage or investor calls to maintain continuity and organization.
• Act as a communication hub across DWG-RE’s brokerage, capital markets, and acquisitions teams.
• Keep files, deal rooms, Dropbox/Drive structures, and communication systems organized and efficient.

Marketing & CRE Presentation Development

• Build polished offering memoranda, investor decks, BOVs, pitch books, and marketing materials in Canva, InDesign, and CRE platforms.
• Assist with marketing campaigns, email outreach, and investor/broker distribution lists.
• Maintain and expand CRM systems with accurate prospect, buyer, and investor data.
• Produce high-quality materials that support both brokerage listings and capital markets transactions.

Who You Are

• Experienced in CRE brokerage, transaction coordination, or capital markets operations.
• Highly organized and comfortable managing multiple deals at once.
• Fast-paced, proactive, and able to anticipate next steps in the transaction process.
• A polished communicator across phone, email, and in-person interactions.
• Tech-savvy and comfortable with CRM systems, CoStar, LoopNet, Crexi, and Excel.
• A problem-solver who thrives in a boutique, entrepreneurial brokerage environment.
• Someone who loves deal flow, accuracy, deadlines, and producing clean, professional work.

Qualifications

3–7 years in CRE brokerage operations, transaction coordination, or a capital markets role.

Strong understanding of commercial real estate documents, escrow processes, and deal flow.

Proficiency in:

• Microsoft Office (Excel required)
• Canva / InDesign
• CRM systems
• CoStar, LoopNet, Crexi, MLS

Excellent communication, writing, and client-interaction skills.

Ability to travel occasionally to Weatherford/Fort Worth (preferred but not required).

Background checks and references required due to fiduciary responsibilities.

Why Join DWG-RE?

• Work directly with top CRE investors, brokers, and capital markets professionals.
• Engage in real industrial and commercial transactions across multiple markets.
• Be part of a growing boutique firm with high standards and major expansion underway.
• Significant long-term growth potential—this role can evolve into senior operations, brokerage management, or capital markets support roles.
• High-performance, positive, boutique culture with institutional execution standards.

How to Apply

Submit your résumé and professional references to:

• mike@dwg-re.com