Assistant Property Manager (Full-Time)

About us

As an owner managed property management and development company, Dwellings LLC representatives have decades of combined experience managing and providing the finest properties in Bloomington, Indiana and the surrounding areas. We offer one and two bedroom apartments, efficiencies, home rentals and more – regardless of what you’re looking for out of life, Dwellings LLC is in an ideal position to help you find it.

One of the things that we take the most pride in are the diverse communities that we’ve established. Many of our residents are associated with nearby Indiana University – either as faculty, or as graduate or post-doc students. We’re also home to retirees, professionals and others who are just looking for high quality housing at the most affordable prices possible.

This position reports to the Property Manager. Responsible for the leasing, marketing and maintaining positive resident relations of multi-family residential apartments for a local company that has been in business for over 30 years.

Job Responsibilities:

Leasing

• Greet prospects and qualify by covering all criteria (ask questions; utilize completed guest cards, etc.).
• Inspect models and available “market ready”, communicate related service needs to Property Manager.
• Demonstrate community and apartment/model and apply product knowledge to clients needs by communicating the features and benefits; close the sale.
• Have prospect complete application and secure deposit in accordance with the company procedures and Fair Housing requirements.
• Update availability report, process applications for approvals. (i.e., credit check, rental history, etc.) Submit processed applications to the Property Manager for approval. Follow up with applicant regarding status.
• Ensure apartment is ready for resident to move-in on agreed date.
• Immediately follow-up on prospects that did not close and attempt to close sale again. If unable to help prospect, refer them to sister communities to meet prospect’s needs.
• Updating appropriate paperwork prior to move-in. Orient new residents to community.
• Assist in monitoring renewals. Distribute and follow-up on renewal notices.
• Monitor advertising effectiveness. Gather information about market competition in the area and file.
• Represent the company in a professional manner at all the times.

Administrative

• Accept rental payments and apply to account for bank deposit.
• Review lease and complete appropriate paperwork and update information on Appfolio accurately and on a timely basis. Review with the Property Manager prior to obtaining signatures.
• Maintain current resident files.
• Maintain and record daily inspections for the community.
• Distribute all company or community-issued notices.
• Maintain accurate monthly commission records on leases and renewals for bonus purposes.
• Assist management team with other various tasks as required.
• Consistently implement policies of the community.

Resident Retention

• Receive telephone calls and in-person visits. Listen to resident requests, concerns and comments.
• complete maintenance Service Request and inform the maintenance team. Answer questions for residents about community, repairs, rent, rules, etc. Follow up on a timely basis if unable to respond to residents on all matters.
• Maintain open communication with Property Manager and Maintenance Supervisor.
• Contribute to cleanliness and curb appeal of the community on continuing basis.

Neighborhood Marketing

• Participate in outreach marketing activities on a regular basis to obtain prospective residents.
• Advise residents of referral concessions (if permitted).
• Distribute newsletters, pamphlets, flyers, etc.
• Conduct market surveys and shop competitive communities.

Essential Job Functions:

• Fair Housing Certification, willingness to obtain prior to interacting with prospective residents.
• Demonstrate an ability to support and contribute to community team.
• Demonstrate strong oral and written communication skills.
• Operate telephone, personal computer/keyboard, Microsoft Office including Word and MS Outlook, community software
• Must possess a positive attitude and the ability to smile under all circumstances.
• Participate in training in order to comply with new or existing laws.
• Ability to work a flexible schedule, including evenings and weekends.
• Two (2) years’ experience in previous relevant sales/customer service.
• Demonstrate ability to diffuse and respond to customer concerns to avoid escalation of the problem.

Safety Responsibilities:

• Learn and ensure compliance with all company, local, state and federal safety rules.

Additional Requirements:

• Employees must fulfill the performance standards of this position and comply with policies, rules and procedures of the company, including those set out in the Employee Handbook or otherwise communicated (verbally or writing) to employees.
• Required CALP (Certified Apartment Leasing Professional) certificate after 6 months of employment.
• Opportunities for cross training

Job Type: Full-time

Salary: $20.00 - $24.00 per hour

Supplemental pay types:

• Bonus pay
• Commission pay

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Tuition reimbursement
• Employee Discount

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Bloomington, IN: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Leasing: 4-5 years (Preferred)
• Assistant Property Manager: 2 years (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: One location

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance

Experience level:

• 5 years

Schedule:

• Monday to Friday

Experience:

• Leasing Consulting: 4 years (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person

Salary : $20 - $24