What are the responsibilities and job description for the Fleet Administrator position at Dwayne Nash Industries, Inc?
Join Our Team as a Fleet Administrator!
Our Fleet Administrator supports our Shop & Purchasing Manager by ensuring all vehicles and equipment are properly maintained, registered, tracked, and utilized efficiently.
We are looking for someone who is accountable, engaged, helpful, humble, and resourceful—a team player who takes ownership, collaborates effectively, and proactively supports the company and colleagues.
Key Responsibilities
- Coordinate delivery, pickup, and return of all rental and company-owned equipment (boom lifts, trailers, generators, dumpsters, etc.)
- Maintain accurate fleet inventory and track usage, location, return dates, and condition
- Schedule and track maintenance and inspections for vehicles and heavy equipment; perform daily/weekly inspections
- Support disposal or sale of outdated or unsafe equipment
- Handle DMV-related tasks (registrations, renewals, titles) and maintain insurance, inspection, and compliance records
- Coordinate installation, removal, and reassignment of GPS, dash cams, and telematics systems
- Schedule vehicle upfits (truck wraps, ladder racks, decals, specialty modifications)
- Assist with vendor coordination for maintenance, repairs, and equipment services
- Track fleet expenses, produce reports in Excel, and maintain organized fleet documentation
- Support fleet policies, procedures, and safety standards
Qualifications
- 2–3 years of experience in fleet coordination, logistics, roofing equipment management, automotive, or related administrative role
- Mechanical or automotive experience (mechanic, service writer, diesel tech) is a plus
- Proficient with Microsoft Office, especially Excel
- Comfortable handling DMV paperwork and compliance documentation
- Strong organizational skills and attention to detail
- Able to work in office, shop, and outdoor environments
- Must have a valid driver’s license and meet company driving standards
- Able to lift up to 50 lbs occasionally and travel up to 10%
- Bilingual in English and Spanish a plus
Physical & Work Environment
- Combination of office, shop, warehouse, and outdoor work
- Exposure to temperatures, weather, and construction environments
- Regular use of hands for tools and office equipment
Benefits
- Generous Paid Time Off – Enjoy generous paid time off if you are sick or to just spend quality time with your loved ones.
- 9 Paid Holidays – Celebrate the holidays off and make the most of your festive season.
- Comprehensive Healthcare – Take care of yourself and your family with medical, dental, and vision coverage. Free base plan health insurance for employees!
- Additional Voluntary Benefits – Enjoy additional benefits that enhance your well-being and happiness such as accident and critical illness plans, short term disability plans.
- 401(k) Match – Plan for your future and save for retirement with our attractive 401(k) match program per policy.
- Volunteer Community Service – Get paid to volunteer in your community!
- Career Pathing and Growth – We believe in nurturing talent and offer clear career paths for your advancement, including tuition reimbursement for job related education.
- Employee Assistance Program – Confidential counseling, financial advice, discount program, and crisis support for your ENTIRE household!
- Weekly Pay – Don't wait long to get paid. Pay day is EVERY Friday!
- Boots – Boot allowance of $200 annually.
See full job description here: Fleet Administrator - Job Description
Kodiak is committed to maintaining a safe and drug-free workplace for all employees. We require all candidates to undergo pre-employment drug screening.
Salary : $200