What are the responsibilities and job description for the Administrative Assistant, Clinical Faculty 1 – College of Osteopathic Medicine position at Duquesne University?
Administrative Assistant, Clinical Faculty 1 – College of Osteopathic Medicine Salary:
$24.73 per hour POSITION
SUMMARY: This highly skilled
paraprofessional position requires the exercise of considerable initiative,
independent judgment, high-level administrative work, and discretion to support
and facilitate the role of the Clinical Affairs Faculty and the Clinical
Affairs Department. This position reports to the
Chair of Primary Care, Clinical Affairs. DUTIES AND
RESPONSIBILITIES: Provides overall administrative support to the Chair of
Primary Care and the Division Chiefs under the Department of Primary Care in
the College of Osteopathic Medicine (COM): Takes
proactive initiative to support the daily functioning of the Chair and Division
Chiefs Manages
the Chair and Division Chiefs’ appointment calendar and coordinates with others
within the COM, University, and outside entities to meet scheduling needs Assists
Chair and Division Chiefs prepare for lectures, labs, and all things related to
delivering curriculum to students Develops and maintains syllabi, evaluations,
schedules, etc. related to clinical courses using approved software including
Canvas, One45 (Acuity Insights), and other software platforms used in the
tracking and delivery of the clinical curriculum Collaborates with the Clinical Affairs and Biomedical
Affairs departments’ staff and faculty, medical education department, medical
registrar, students, and others in the COM (and at clinical sites where
applicable) to ensure timely and accurate communication regarding student
schedules, assignments, clinical curriculum, evaluations, assignments, and
grading Helps to administer
and proctor examinations including applicable NBOME COMAT examinations
according to required protocols Coordinates and disseminates a variety of internal and
external communications and Assists
in travel arrangements and related events Manage
multiple and competing priorities and schedules simultaneously Assists in projects related to the Department of Primary
Care: Takes
responsibility for assigned projects, completing related tasks, and identifying
and implementing strategies to improve processes and procedures related to the
projects Develops
and maintains standard operating procedures (SOPs) for departmental processes
and implementation of COM policies Creates
and maintains accurate files related to the departments, committees, events,
and assigned projects Effectively
communicates with members of the team to ensure accurate record-keeping Facilitates
timely completion of assigned tasks through regular reminders and follow-ups
ahead of deadlines Assists
in the development of written and printed materials for projects,
accreditation, curriculum documents, events, etc. Helps to
maintain documents related to faculty and staff within the department Assists
in the maintenance of the department’s budget Collaborates
on budget oversight and record-keeping Provides
regular monitoring and budget status reports Professionally
represent the COM Develop
meaningful relationships while maintaining confidentiality and discretion in
communications Ensure
frequent and timely follow-up communications, proactively identify needs and
resolve communication gaps Participates
in the College of Osteopathic Medicine events including conferences, white coat
ceremony, graduation, etc. Completes other
duties as assigned
Benefits: Generous benefits include paid time off including holidays and
vacation, retirement match, and tuition remission for employee and
dependents. Details at www.duq.edu/benefits
Location: College of Osteopathic Medicine
Position Status: Full-time
Hours: Varied
Position Number: 001664/30-455
FLSA Status: Non-exempt
records in
support of the student’s curriculum experiences
REQUIREMENTS: Minimum qualifications: Associate degree in a
related field from an accredited institution Work-related experience as an administrative assistant Skills must include: Excellent
time management and organization skills Strong
technical skills including Microsoft Outlook, Word, Excel, and PowerPoint,
Telecommunications software (Ex: Zoom), Web-based software, Adobe PDFs Ability
to work independently on complex and confidential issues Experience
preparing reports Excellent
communication skills Preferred
qualifications: Bachelor’s degree in business administration or related field Work-related experience as an administrative assistant in a
healthcare-related or medical education field Demonstrated experience with, and
understanding of, the broad diversity of the University community (students,
faculty, staff, and others) Alternately, the
successful candidate may possess any equivalent combination of experience and
training, which provides the knowledge, skills and abilities required to
perform the essential job functions. This includes, but is not limited to, the
following: Commitment to the University’s values of diversity, equity and inclusion, and
recognition of the importance of treating each individual with dignity and
respect consistent with the University’s Mission. Demonstrated experience with, and
understanding of, the broad diversity of the University community (students,
faculty, staff and others) Ability to
establish and maintain effective working relationships with the University
Community Ability and willingness to contribute actively to the mission of the University
and to respect the Spiritan Catholic identity of Duquesne University. The
mission is implemented through a commitment to academic excellence, a spirit of
service, moral and spiritual values, sensitivity to world concerns, and an
ecumenical campus community. APPLICATION
INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information
for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values
equality of opportunity as an educational institution and as an employer. We
aspire to attract and sustain a diverse faculty and staff that reflects
contemporary society, serves our academic goals and enriches our campus
community. We particularly encourage applications from members of
underrepresented groups and support dual-career couples through our charter
membership in this
region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and
its Spiritan heritage by
visiting http://www.duq.edu/about/mission-and-identity/mission-statement.
Those invited to campus for an interview may be asked about ways in which they
see their talents contributing to the continued growth of our community and
furthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community,
the Congregation of the Holy Spirit. Duquesne University is Catholic in
mission and ecumenical in spirit. Motivated by its Catholic identity,
Duquesne values equality of opportunity both as an educational institution and
as an employer.
Salary : $25
