Administrative Project Coordinator

DESCRIPTION:
As a project coordinator, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.

ACTIVITIES RESPONSIBILITIES:

• Promote DDG’s core values, both internally and externally, and comply with the DDG Company Manual
• Manage and screen all calls, direct accordingly-primary phone contact
• Schedule meetings as needed.
• Conference room coordination.
• Assist in team travel arrangements as needed.
• Receive, sort and deliver mail.
• Maintain filing system organization for respective teams and individual projects
• Assists department with transmittals and FedEx
• Set up proposals.
• Completing and submitting Expense Reports
• Shop drawing management
• Assist Survey organization as needed.
• Maintain deadline calendar and project status list for the civil department
• Schedule and coordinate internal lunch and learns and continuing education seminars
• Order and maintain office supplies
• Complete expense reports.
• Create transmittals and schedule Fed Ex deliveries, courier deliveries, and mail project documents
• File, scan, and archive office files and project files
• General clerical tasks for project managers
• Help manage engineers individual continuing education records
• Assist PM’s by drafting design proposals and amendments
• Maintain proposal tracking system
• Coordinate contract review for project managers
• Manage a construction administration email address to provide to architects/contractors to send submittals/RFIs/pay applications to for projects under construction Assist PM’s in preparing punch lists documentation
• Work with PMs and APMs to develop a reusable file structure template w/ typical documents used on projects already saved in folders
• Pick Up/ Drop off project related documents from clients, municipalities, etc.
• Manage approval agencies permitting systems including project submittals, tracking reviews and approvals.
• Assist in necessary project documents for project managers such as field reports, comment response letters, meeting notes, minutes, or agendas from DDG standard templates

QUALIFICATIONS:

• Associate degree in a relevant field, bachelor’s degree preferred
• Experience as an administrative assistant preferred
• Knowledge of Office equipment, such as computers and printers
• Proficient in Microsoft Office suite
• Attention to detail, organization and problem solving skills
• Written and verbal communication skills

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Referral program

Ability to Relocate:

• Lafayette, LA 70507: Relocate before starting work (Required)

Work Location: In person