What are the responsibilities and job description for the Administrative Assistant position at Duplantis Design Group, PC (DDG)?
DESCRIPTION:
As an Administrative Assistant, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.
ACTIVITIES RESPONSIBILITIES:
- Promote DDG’s core values, both internally and externally, and comply with the DDG Company Manual
- Answer and direct phone calls
- Greet clients and visitors and direct to appropriate staff
- Keep a clean work environment
- Maintain polite and professional communication with employees and visitors
- Keep stock of necessary office supplies
- Organize and schedule appointments
- Plan and assist in meeting setup
- Maintain filing system organization for respective teams and individual project
- Correspondence preparation: letters, fax, transmittals, etc.
- Preparation of travel arrangements: flights, rental cars, hotel bookings, etc
- Utilize Outlook updates to assist in scheduling
- Completing and submitting Expense Reports
- Assist office staff with general requests such as running and compiling reports
QUALIFICATIONS:
- Associate degree in a relevant field, bachelor’s degree preferred
- Experience as an administrative assistant
- Knowledge of office equipment, such as computers and printers
- Proficiency in Microsoft Office Suite
- Attention to detail, organization, and problem-solving skills
- Excellent written and verbal communication skills
- Assist with planning of office business and social events
- Assist with new employee orientation
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
Work Location: In person