Administrative Coordinator

What You’ll Do

1. Keep Our Days Running Smoothly

• Schedule and coordinate appointments through ServiceTitan
• Build daily routes that help our team work efficiently
• Adjust the schedule when things shift (because they always do!)
• Make sure everyone knows where they’re going and what’s happening

2. Be the Friendly Voice of Duo

• Answer calls, texts, emails, and inquiries with positivity
• Give customers clear information and quick responses
• Gather the info we need to help them out and log it into ServiceTitan
• Keep communication light, friendly, and professional

3. Keep ServiceTitan Organized

• Create and update customer profiles
• Build jobs, estimates, and follow-ups
• Add photos, notes, and documents
• Make sure everything is tidy and easy for the field team to understand

4. Support the Owners (Aden & Christian)

• Help with daily admin tasks that keep the business moving
• Track job statuses and make sure nothing falls through the cracks
• Assist with organizing digital files, templates, and documents
• Jump in where needed to make the whole operation run smoother

5. Add to Our Team Culture

• Help keep our communication clear, consistent, and friendly
• Support occasional marketing or community projects
• Bring a positive attitude and a team-first mindset
• Be part of creating a workspace that’s productive and enjoyable

Skills & Qualifications

• Friendly, dependable, and easy to communicate with
• Highly organized
• Calm under pressure and great at juggling multiple moving parts
• Tech-savvy and comfortable learning ServiceTitan (training provided)
• Someone who genuinely enjoys helping people
• A team player who wants to grow with a small, energetic business

What It’s Like Working Here

• A relaxed but productive environment
• A close-knit team that communicates openly and works hard
• A place where you can laugh, stay organized, and make an impact every day
• A good-paced workspace where everyone supports each other
• A company that’s growing quickly — with room to grow along with it

Summary

The Administrative Coordinator is a key part of keeping Duo Water Systems organized, professional, and fun. You’ll help shape the customer experience, keep our days flowing smoothly, and support a team that values kindness, communication, and doing things the right way.

Pay: $18.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Application Question(s):

• Do you have prior experience? We’d love to hear what fields you’ve worked in and what skills you picked up.

Education:

• High school or equivalent (Preferred)

Work Location: In person

Salary : $18 - $24