What are the responsibilities and job description for the Project Administrator / Operations Coordinator position at Dunrite Inc?
Job Summary: We are a commercial general contractor seeking a detail-oriented and highly organized Project Administrator to support project operations, financial tracking, field coordination, and administrative functions. This role serves as a key liaison between clients, vendors, and field personnel while ensuring projects are properly set up, tracked, and closed out.
Key Responsibilities:
*Project & Operations Support*
-Prepare and assemble bid packages for upcoming projects
-Set up new projects, including purchase orders and job documentation
-Create and distribute new job/start-up packages for field personnel
-Coordinate work order systems between clients and field teams
-Track and manage maintenance project lists for vendors
-Prepare complete project close-out packages
*Financial & Administrative Tracking*
-Maintain detailed expense reports for all major projects
-Track project costs and expenses accurately and consistently
-Manage accounts receivable for all projects
-Follow up on and collect past-due receivables
-Maintain vehicle and equipment usage logs
*Field & Labor Coordination*
-Maintain field labor tracking systems
-Coordinate hotel and lodging arrangements for field staff
-Support permitting needs for local projects
-Permits, Licensing & Compliance
-Coordinate and track permits for local projects
-Obtain and maintain required licenses across various cities, counties, and states
*Human Resources Support*
-Place employment advertisements as needed
-Assist with scheduling interviews
**Qualifications:
-Strong organizational and multitasking skills
-Experience with project coordination, administrative support, or operations
-Comfortable working with financial reports, expense tracking, and receivables
-Proficient with spreadsheets, databases, and project tracking systems
-Excellent communication skills and attention to detail
-Ability to work independently and manage competing priorities
**Preferred Experience**
-Construction, contracting, or project-based industry experience (5-10 years)
-Familiarity with permitting and licensing processes
-Experience coordinating with field personnel and vendors
Pay: $60,000.00 - $85,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Paid time off
- Retirement plan
Work Location: In person
Salary : $60,000 - $85,000