STAFF ASST

Be You. Be Bold. Choose Duke.

Be You.

Minimum Qualifications

Education

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in administrative support or a related business field.

Experience

Work generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, andbudgetary/accounting activities. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Be Bold.

What You’ll Do

• Provide day‑to‑day administrative support for the AVP for Community‑Engaged Scholarship, the Faculty Director of DCCES, and the Education and DCCES teams (12 staff), with occasional support for 20 college advisers and 80 undergraduate and graduate student tutors
• Manage complex scheduling and calendars for AVP and Faculty Director, coordinating meetings with community partners, Duke leaders, faculty, and internal teams
• Coordinate team calendars and schedule meetings involving multiple stakeholders, including internal and external partners
• Support room scheduling within DCA offices and plan team‑wide meetings and outings, including logistics, food orders, and implementation

• Lead logistics for external events with community partners, including:
  • Venue reservations, catering, and event supplies
  • AV coordination, RSVP tracking, participant communications, name badges, and name tents
  • Inventory management and ordering of event materials
• Support weekly programming for DCCES, Education team, and NCLF, along with recurring community‑facing events

• Manage onboarding and payroll processes for:
  • 80 annual Education team tutors
  • 50 annual DCCES undergraduate and master’s interns and doctoral fellows
• Ensure timely and accurate onboarding, time reporting, approvals, and compliance with Duke and DCA requirements
• Manage office operations including supplies, parking, maintenance, and janitorial coordination for two office locations: NC Mutual Building and East Campus DCCES offices (opening this summer)
• Maintain materials and supplies for weekly ARAC/L2S tutoring, NCLF programming (6–10 events annually), and ongoing team needs
• Provide one day per week of backup support for the DCA front desk at NC Mutual
• Support maintenance of community partner contact information across DCA, Education, and DCCES systems for reporting, matchmaking, and communications
• Assist with financial reporting, expense reconciliation, and team reporting in coordination with the Senior Program Coordinator and Finance Director
• Perform other job‑related duties as assigned

Choose Duke.

What We’re Looking For

We seek a highly motivated candidate who is a responsible, self-motivated, and proactive professional who can undertake various office support tasks in a fast-paced environment:

• Familiarity with general personnel practices, accounting and budgeting principles, and coordination of major office activities.
• Ability to work as part of a team and independently
• Interpersonal and customer service skills
• Ability to prioritize and execute tasks in a fast-paced environment
• Excellent communication, verbal, and written skills
• Demonstrated proficiency with Mac or PC, as well as Microsoft Office application

Ready to Make a Difference?

Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $19.80 to USD $30.63. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.