What are the responsibilities and job description for the Staff Assistant position at Duke?
Job Description:
Staff Assistant to multiple faculty members within the Division of Infectious Diseases with various high impact needs within the division. Provide support for a busy Transplant group of physicians with varying needs (high level calendar support, travel planning and reimbursements, maintain CVs, CME credits, etc). Ability to multitask is essential to supporting various physicians and multiple needs at one time.
Calendar: Scheduling of meetings, conferences, media and other speaking engagements, travel, research activities, clinical schedules.
Travel arrangements for both foreign and domestic travel, coordinating out of town meetings, conferences, arranging hotels, preparing travel reimbursements, personal expense reports and third-party expenses. Use of concur to process procurement card and out of pocket expenses processed.
Patient appointment scheduling, managing patient calls, faxing prescription refills, routing calls for patients needs to the appropriate places. Communicating with patients when needed at physician direction. Maestro/Epic access and experience is preferred.
Administrative: Manage very busy schedules for faculty members who are engaged in high level activities within and outside of Duke. Manage CVs for faculty members, manuscript preparations, screen callers for appropriate needs and maintain divisional and department policies. Ensure that all assignments are completed in a timely manner and accurately.
Oversight of faculty discretionary spending accounts. Monitor for accurate charges, update faculty with balances and assure that correct charges are placed on accounts.
Other duties as needed within the ID Division. Position will be in-person for first 90 days and then will have a hybrid schedule of 2-3 days per week on campus. Hours will vary depending on needs of the faculty and division each week. Need a candidate that is flexible with rotating days on campus and hours worked.
Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $19.80 to USD $30.63. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.
Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/
Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, (including pregnancy and pregnancy related conditions), sexual orientation, or military status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions:
Salary : $20 - $31